Cost Tab of Project Review

Use this form to compare budget amounts to actuals. Your setting in the Budget Source field on this tab determines whether Vision draws budget data from the project budget worksheet in the Accounting application or from a mapped plan in the Planning application.

Contents

For any field with a blue, underlined amount, click the amount to open the corresponding dialog box of supporting detail. On the supporting detail dialog box you can also click any blue, underlined amount to see another level of detailed data on a second drill-down dialog box.

Field	Description
Principal	This field displays the employee at your firm who is identified as the project's principal. You can drill down on this employee name to display the employee's record in the Employee Info Center. You specify the principal assigned to the project on the General tab of the Project Info Center.
Project Manager	This field displays the employee at your firm who is serving as the project manager for the project. You can drill down on this employee name to display the employee's record in the Employee Info Center. You specify the project manager assigned to the project on the General tab of the Project Info Center.
Supervisor	This field displays the employee at your firm who is serving as the supervisor for the project. You can drill down on this employee name to display the employee's record in the Employee Info Center. You specify the supervisor assigned to the project on the General tab of the Project Info Center.
Budget Source	This field displays the budget source, which draws budgeted amounts from the mapped plan. You select the budget source on the Options dialog box in Accounting > Project Review. The budget source impacts the fields that display on the Billing Analysis tab. Refer to each field description for details.
Currency	If your firm uses the Multicurrency feature, this field displays the project currency.

Fields on the Cost Tab are Impacted by these Settings in Accounting System Settings

• Reporting at Burdened Rates — When this option is selected, labor and overhead are combined and the overhead is estimated using the same calculation that is used when reporting at cost and overhead allocation needs to be run.

Field	Description
Compensation	These fields display the different amounts that represent the total compensation your company expects to receive for the project. The compensation amount should include labor services and direct expenses. You specify these amounts on the Budget & Revenue tab of the Project Info Center.
Direct Labor	Plan/Budget:The total planned Job-to-Date labor at cost. This field does not display if you do not have access to cost rates in Vision Security.
Overhead	Plan/Budget: The total budgeted overhead amount at cost. This field does not display if burden rates are in use, the project's charge type is Overhead or Promotional, the Overhead Allocation Scope is set to None, or you do not have access to cost rates in Vision Security.
Labor	Contract/Fee: The total amount budgeted for labor from the Project Info Center. This field does not display if you do not have access to cost rates in Vision Security. Plan/Budget: The planned labor amount at cost. Profit/Loss: The amount of profit or loss for labor at cost. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.
Direct Labor Hours	Plan/Budget: The total number of direct labor hours budgeted at cost.
Average Base Rate/Hour	Budget: The average amount budgeted per hour. Vision calculates the average base rate/hour in this way: Direct Labor / Direct Labor Hours This field does not display if you do not have access to cost rates in Vision Security.
Direct Expense	Contract/Fee: The amount budgeted for other direct expenses (not including direct consultant expenses). Plan/Budget: The actual amount spent on direct expenses (not including direct consultant expenses). Profit/Loss: The amount of profit or loss. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.
Direct Consultant	These fields displays the monetary amounts of the direct consultant fees your company expects to receive for the project. The direct consultant amount should include fees for consultant work that are not reimbursable. You specify this amount in the Direct Consultant field on the Accounting tab of the Project Info Center.
	Contract/Fee: The amount budgeted for direct (non-reimbursable) consultants. Plan/Budget: The actual amount spent on direct expenses (not including direct consultant expenses). Profit/Loss: The amount of profit or loss. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.
Reimbursable Allowance	These fields displays the monetary amount of your company's reimbursable allowance for the project. The reimbursable allowance amount includes all expenses that will be reimbursed to your company by the client, including reimbursable consultant fees. You specify these amounts on the Budget & Revenue tab of the Project Info Center.
Reimbursable Expense	Contract/Fee: The budgeted expense amount that is expected to be reimbursed by the client. Plan/Budget: The total expense amount that is reimbursed by the client. Profit/Loss: The amount of profit or loss. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.
Reimbursable Consultant	Contract/Fee:The amount of consultant fees that is budgeted to be reimbursed by the client. Plan/Budget: The total reimbursable consultant expense amount that is spent on this project. Profit/Loss: The amount of profit or loss. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.
Total Contract	These fields display the total of the amounts from the Compensation, Direct Consultant, and Reimbursable Allowance fields.
	Contract/Fee: The total amount entered for the contract, which is calculated by adding the Labor, Direct Expense, Direct Consultant, Reimbursable Expense, and Reimbursable Consultant column amounts. Plan/Budget: The total labor amount budgeted for the contract, which is calculated by adding the Labor, Direct Expense, Direct Consultant, Reimbursable Expense, and Reimbursable Consultant column amounts. Profit/Loss: The total profit or loss amount for the contract. Vision calculates the profit/loss in this way: Contract/Fee - Plan/Budget This field does not display if the project's charge type is Overhead or Promotional.

Planning Analysis at Cost

Field	Description
Compensation	These fields display the different amounts that represent the total compensation your company expects to receive for the project. The compensation amount should include labor services and direct expenses. You specify these amounts on the Budget & Revenue tab in the Project Info Center.
Direct Labor	Actual: The actual Job-to-Date labor. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Planned Budget - Actual Estimate at Complete: The amount estimated at complete. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete
	This field does not display if you do not have access to cost rates in Vision Security.
Overhead	Actual: The actual overhead amount. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Planned Budget for Overhead - Actual This field does not display if burden rates are in use, the project's charge type is Overhead or Promotional, the Overhead Allocation Scope is set to None, or you do not have access to cost rates in Vision Security. Estimate at Complete: The amount estimated at complete. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete This field does not display if burden rates are in use or if the project's budget source is Budget Worksheet.
Labor	Actual: The actual amount of labor. This field does not display if you do not have access to cost rates in Vision Security. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Planned Budget for Overhead - Actual This field does not display if you do not have access to cost rates in Vision Security. Estimate at Complete: The amount estimated at complete. Vision calculates the estimate at complete in this way: Direct Labor Estimate to Complete + Estimate to Complete This field does not display if the project's budget source is Budget Worksheet or if you do not have access to cost rates in Vision Security. If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet.
Direct Labor Hours	Actual: The actual amount of labor hours. This field does not display if you do not have access to cost rates in Vision Security. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Planned Budget - Actual Estimate at Complete: The amount estimated at completion. Vision calculates the estimate at complete in this way: Direct Labor Actual + Estimate to Complete If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet
Average Base Rate	Actual: The base rate for labor hours.
	Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Direct Labor Amount / Direct Labor Hours This field does not display if you do not have access to cost rates in Vision Security. Estimate at Complete: The amount estimated at completion. Vision calculates the estimate at complete in this way: Direct Labor / Direct Labor Hours This field does not display if you do not have access to cost rates in Vision Security.
Direct Expense	Actual: The amount paid for other direct expenses (not including direct consultant expenses). Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Budgeted Amount - Actual (This is the amount spent on direct expenses and does not include direct consultant expenses.) If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet. Estimate at Complete: The amount estimated to completion. Vision calculates the estimate at complete in this way: Actual - Estimate to Complete amount (not including direct consultant expenses)
Direct Consultant	The direct consultant amount should include fees for consultant work that are not reimbursable. You specify this amount in the Direct Consultant field on the Accounting tab of the Project Info Center. Actual: The actual amount spent for direct (non-reimbursable) consultants. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Budgeted Amount for Direct Consultants - Actual If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet. Estimate at Complete: The amount estimated at completion. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete
Reimbursable Allowance	Refer to these fields for the individual amounts that make up the total reimbursable allowance. Reimbursable Allowance is calculated as Reimbursable Expense plus Reimbursable Consultant.
Reimbursable Expense	Actual: The actual amount of reimbursable expenses. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Budgeted Amount for Reimbursable Expenses - Actual If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet. Estimate at Complete: The amount estimated at completion. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete
Reimbursable Consultant	Actual: The actual amount of reimbursable consultant fees. Estimate to Complete: The amount remaining to complete. Vision calculates the estimate to complete in this way: Budgeted Amount for Reimbursable Expenses - Actual If the project budget source is Budget Worksheet, this field is from user input in the budget worksheet. Estimate at Complete: This field displays the amount estimated at completion. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete
Total Contract	These fields display the total of the amounts that are either entered or automatically calculated in the Compensation, Direct Consultant, and Reimbursable Allowance fields. Actual: The total amount entered for the contract, which is calculated by adding the Labor, Direct Expense, Direct Consultant, Reimbursable Expense, and Reimbursable Consultant amounts from this column. This field does not display if you do not have access to cost rates in Vision Security. Estimate to Complete: The total amount estimated to complete, which is calculated by adding the Labor, Overhead (if in use), Direct Expense, Direct Consultant, Reimbursable Expense, and Reimbursable Consultant amounts from this column. This field does not display if you do not have access to cost rates in Vision Security. Estimate at Complete: The total amount spent when the contract is complete. Vision calculates the estimate at complete in this way: Actual + Estimate to Complete This field does not display if you do not have access to cost rates in Vision Security.

Job-to-Date Actual

Field	Description
Planned Mult	This field displays the planned multiplier for cost, which helps you evaluate how much revenue a plan will return per unit of labor cost. Vision calculates the multiplier as follows: This is calculated as Planned Total Compensation minus Planned Direct and Reimbursable Expenses divided by Planned Labor Cost.
Effective Mult	This field displays the effective multiplier for cost. Vision calculates the multiplier as follows: Net Revenue = Earned Revenue - (Direct Labor, Direct Expense, Direct consultant, Reimbursable Expense, and Reimbursable Consultant) Effective Multiplier = Net Revenue / Direct Labor
Earned Revenue	The amount of earned revenue, which is the actual Job-to-Date revenue that is associated with the current period.
Actual Cost	The actual Job-to-Date amount that was spent at cost that is associated with the period. This field does not display if you do not have access to cost rates in Vision Security.
Actual Profit $	The actual profit amount. Vision calculates the dollar amount of the actual profit in this way: Earned Revenue - Actual Cost This field does not display if the project's charge type is Overhead or Promotional.
Profit %	The profit percent which is calculated as the Total Profit divided by the Total Earned. This field does not display if the project's charge type is Overhead or Promotional.
% Complete	The percent of the project that is complete.
% Expended Hour	The percent expended hours. Vision calculates the percentage of expended hours in this way: Total Actual Hours / Total Planned Hours
% Expended $	The percent expended amount. Vision calculates the percentage in this way: Total Actual Hours / Total Planned Dollars