Post Cleared Items Dialog Box

Use the Post Cleared Items dialog box to process payments that have cleared the bank but that have not yet posted to the general ledger account.

When you click Post, Vision selects and clears all of the items listed in the Cleared Items grid. You must process cleared items in the period in which they physically cleared the bank and on the correct bank statement.

If your firm uses the Deltek First Vision Essentials cloud version of Vision, and if posting a log is configured to print immediately, the posting logs will open the Preview window. Use the options in the Preview window to continue printing.

If you need to undo the posting of a cleared item, use the Undo Posting utility (Utilities > Advanced Utilities > Undo Posting).

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Accounting > Bank Reconciliation.
2. Click the Payments tab on the Bank Statement Reconciliation form.
3. Click Post Cleared Items. This button displays only if the In-Process Account feature is enabled on the Bank Codes tab of the Bank Codes form (Configuration > Accounting > Banks).

Contents

Payment Information

Field	Description
Number	This column displays the payment number.
Date	This column displays the payment date.
Amount	This column displays the payment amount in the bank's currency.
Payee	This column displays the name of the payee for the item, as shown in the grid on the Payments tab of the Bank Statement Reconciliation form.
Transaction Date	Enter or select the transaction date for the journal entry created when you post cleared items. This field is only available if Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date you enter must meet that requirement.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Post	Click this button to post a journal entry that debits the in-process account and credits the balance sheet account associated with the bank code. Posting is period-specific. You must process cleared items in the period in which they physically cleared the bank and on the correct bank statement.