| Field | Description |
|---|
| Report Name
|
You can change the default report name.
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| Create Activity
|
To create activities in the Calendar/Activities application when you generate the report, select this check box. When you generate the report,
Vision displays the Activity dialog box so that you can enter the activity information.
Vision then creates an activity for each
project included on the report.
|
| Project Base Rollup
|
Use
Project Base Rollup to summarize information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number.
The
Project Base Rollup slider box displays the number of characters in your firm’s project numbers. For example, if your firm uses a 10-digit project number, the slider box displays
1234567890. A project number can also include up to two delimiters (for example, 12-345.67890).
- A phase total is the total of all occurrences of that phase across the base project.
- A task total is the total of all occurrences of that task across the base project.
To roll up project numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Subtotal or Summarize on Base Number
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If you set a project base rollup, use the field immediately below
Project Base Rollup to select how you want Vision to display the project data:
-
Subtotal on Base Number — Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total.
-
Summarize on Base Number — Select this option to display totals for each group but no project detail.
|
| Phase Base Rollup
|
Use
Phase Base Rollup to summarize report information for phases that use a standard numbering system.
The
Phase Base Rollup slider box displays the number of characters in your firm’s phase numbers. For example, if your firm uses a 7-digit phase number, the slider box displays
1234567. A phase number can also include one delimiter (for example, 12345.12).
You can roll up the base phase and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project.
To display only phases and tasks, use the
Project Base Rollup slider to cover the project number completely.
To roll up phase numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Task Base Rollup
|
Use
Task Base Rollup to summarize information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks.
The
Task Base Rollup slider box displays the number of characters in your firm’s task numbers. For example, if your firm uses a 3-digit task number, the slider box displays
123.
This option works in the same way as the project and phase rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number.
To show only tasks, use the
Project Base Rollup and
Phase Base Rollup sliders to cover the project number and phase number completely.
To roll up task numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
|
| Estimate Overhead
|
If you want to generate a report that displays overhead but you have not yet allocated overhead for the current period, select this check box to have Vision use estimated overhead amounts. If you select this check box, Vision displays
Estimate Overhead at the top of the report.
|
| Page Break by Project
|
Select this check box to begin a new page each time the project changes.
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| Final Totals
|
Select this check box to include a line at the end of the report that displays totals for all amount columns.
|
| Print Billing Status
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Select this check box to display the billing status for each transaction. This option is available only if your firm is using the Vision Billing application.
|
| Print Posting Sequence
|
Select this check box to display each the transaction's posting sequence number that Vision assigns Vision during the posting process.
Vision assigns 1 to the first group of transactions posted during an accounting period, 2 to the second group, and so on.
To see a numbered list of all of the postings for the current accounting period, click
from Vision Navigation menu.
|
| Select by Billing Status
|
To select transactions for the report based on billing status, click
 to open the Billing Status Lookup dialog box and select one or more of the following statuses:
-
B — Billable: The transaction is released and available for billing to the client.
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D — To be deleted: The transaction is marked for deletion.
-
F — Final billed: The transaction has been billed to the client.
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H — Held: The transaction is being held temporarily to prevent billing to the client.
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M — Modified: The transaction has been modified in some way from its original form.
-
N — Not billable: The transaction is not billable.
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O — Deleted: The transaction was marked for deletion, included in a billing run, and deleted.
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R — Partial Hold/Released: Part of the transaction has been held or released.
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T — Transferred: The transaction was moved from one project, phase, or task to another.
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W — To be written off: The transaction has been written off, but the invoice has not been posted.
-
X — Written off: The transaction has been written off, and the invoice has been posted.
This option is available only if your firm is using the Vision Billing application.
|
| Report at
|
Select one of the following rate options:
-
Cost — Select this option to display monetary amounts at cost rates.
-
Burden — Select this option to include overhead amounts in labor cost amounts. This option is only available if the
Reporting at burdened rates option is selected on the Accounting System Settings form (.
|
| Report Cost in
|
Indicate in which of the following types of currency you want Vision to display monetary amounts:
-
Project Currency
-
Billing Currency
-
Project's Functional Currency
Billing Currency is only available if
Use billing currency not Project currency is selected on the Reporting tab of the Accounting System Settings form.
If you select
Project's Functional Currency, Vision does not include the
Billing column on the report, and it is not available for selection on the Columns tab.
|
| Report Billing in
|
You cannot set this option. The currency is based on the
Use billing currency not Project currency option on the Reporting tab of the Accounting System Settings form:
- When
Use billing currency not Project currency is selected, the report displays monetary amounts in the project's billing currency.
- When
Use billing currency not Project currency is not selected, the report displays monetary amounts in the project currency.
|
| Time Frame
|
Specify the period for the report:
Period
Select a setting from the drop-down list:
-
Current — The report shows data for the accounting period that is currently open.
-
Year-to-date — The report shows data for the current fiscal year through the current accounting period.
-
Job-to-date — The report shows data from the beginning of the project through the current accounting period.
Period Range
Specify a range of accounting periods. You can select accounting periods from the drop-down lists, or you can enter them in mm/yyyy format.
Dates
Enter the start and end dates of the range, or click
 for each field and select the dates.
|
| Select Posting Runs
|
Click this option to include only transactions from selected labor posting runs on the report.
When you click this button, Vision displays the Labor Posting Logs dialog box. That dialog box lists all timesheet, labor adjustment, and billing labor transfer postings for the time frame you specified.
- To select one posting run, click that row.
- To select multiple posting runs in consecutive rows, hold down the SHIFT key and click the first and last row.
- To select multiple posting runs that are not in consecutive rows, hold down the CTRL key and click each row.
If you save your report options, Vision does not save labor posting run choices.
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