Purchasing Tab of Project Review Dialog Box

Use the Purchasing Tab to view data for individual purchase orders, including how purchase order information has been prorated to a project.

If you use the Multicompany feature, this tab displays purchase orders for the active company.

If you use the Multicurrency feature and you select the Include Committed Purchase Order Expense option on the Options dialog box, cost committed expenses calculate in the project currency of the project and the billing committed expenses calculate in the currency basis (either project currency or billing currency) you select for Project Reporting at billing. Purchase order expenses are calculated in the project's billing currency if the Use Billing currency not Project currency option is selected in the General Tab of Accounting System Settings.

Contents

Purchase Requisitions on File Grid

Field	Description
Purchase Requisitions on File	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. When the Print Preview form displays, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into this field, in the sequence that you want them to display. Not all options are available on all grids.
Requisition No.	This field displays the requisition order identifier. This column has a drop-down link to the Purchase Requisition application. Vision generates requisition numbers automatically.
Requisition Date	This field displays the date on which the requisition was created. These dates are sorted in descending order.
Requested By	This field displays the name of the employee in your firm who requested the requisition.
Authorized By	This field displays the name of the employee in your firm who authorized the requisition.
Ship-To	This field displays the name of the ship-to destination that was specified for the requisition.
Status	This field displays the status of the requisition order, such as In Progress or Approved.
Closed	This option is selected only when the item request's status is Closed.

Purchase Orders on File Grid

Field	Description
Purchase Orders on File	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. When the Print Preview form displays, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into this field, in the sequence that you want them to display. Not all options are available on all grids.
PO Number	This field displays the purchase order identifier. Vision generates the purchase order number automatically when you create a new purchase order record.
Vendor	This field limits the open purchase orders included to a specific vendor or set of vendors.
Date	This field displays the date on which the items are due to be delivered.
Buyer	This field limits the open purchase orders included to a specific buyer or set of buyers.
Authorized By	This field displays the name of the employee in your firm who authorized the purchase order amount.
Ship-To	This field displays the name of the ship-to destination that was specified for the purchase order.
Type	The purchase orders can be one of the following types: Standard — Select this option for standard purchase orders. Blanket — Select this option for open-ended blanket purchase orders. Typically, you use them to purchase parts in separate lots over a period of time, or for a large job that needs to be divided into smaller jobs. After a blanket purchase order is created and approved, you may generate release purchase orders based on it. Service — Select this option for service purchase orders. These cover instances in which you are purchasing a service rather than an item.
Status	This field displays the status of the purchase order, such as In Progress or Approved.
Closed	If you select the Include Closed Purchase Orders option on the General tab, this column displays Yes or No to indicate if the purchase order listed is closed.