General Tab of Accounting Company Settings

Use the General tab to specify the settings that determine how your company processes and pays employee expense payments. You can also choose whether or not to include Social Security numbers on journals, reports, and files.

Contents

Employee Expense Payments

Use the fields in this section to specify how employee advance and expense reimbursement payments are formatted. Employee expense payments are generated in Accounting > Employee Expenses > Payment Processing.

Field	Description
Format	Select the country whose payment format most closely matches the payment format that you use for employee advances and expense reimbursement payments. The country that you select in this field and the template that you select in the Template field determine the how your employee expense payments print. If you are printing paper checks, the settings that you enter in this field and the Template field must be suited to the check stock that you use. The options are: Canada — When you select this format, you can use the Payment Face Date field and the Print date format indicator on payment face check box on this tab to choose the date format and determine whether or not the date format indicator prints on the payment face. United Kingdom — This format is designed for use with A4-sized paper. United States — This is the default setting.
Print date format indicator on payment face	This check box applies to Canadian checks and is enabled when you select Canada in the Format field. Select this check box if your check stock does not have the required date format indicator preprinted on the check stock. Vision then prints the format indicator on the check face according to the settings that you enter in the Date Order and Display Four Digit Year fields on the Format Date/Time dialog box. This dialog box displays when you click in the Payment Face Date field on this tab.
Template	Select the template to use for your employee advance and expense reimbursement checks: Deltek two-part — The check face prints on the top third, and the stub prints on the bottom two thirds of the check stock. Deltek three-part — The check face prints on the top third, and two complete (duplicate) stubs print on the bottom two thirds of the check stock. Deltek payment on bottom — The check face prints on the bottom third, and the stub prints on the top two thirds of the check stock. This option displays only if you select United Kingdom in the Format field on this tab. This template is formatted to fit A4-sized paper. <Custom template> — If you create custom templates for expense checks, they are included in this drop-down list with their actual file names. The setting that you choose in this field and the country that you choose in the Format field on this tab determine how your employee expense checks print. For all of the templates: The payment date prints on each check stub. The employee's address prints on the check stub based on the format that is selected for the employee's country in the Country code table in Configuration > General > Code Tables. The employee addresses include the country if the employee's country is different than your company's country. User-defined field tables are available so that you can easily add them if you customize the check templates with Microsoft SQL Server ® Reporting Services.
Currency	Click to open the Format Currency dialog box and enter currency format information to apply to the check face and stub. Your selections apply to any selected check format and template, including custom templates.
Payment Face Date	Click to open the Format Date/Time dialog box and enter date format information for the date that prints on the check face. Your selections apply to any selected check format and template, including custom templates. This is how Vision determines how the payment date is shown on the check stub: For the Deltek two-part and Deltek three-part check templates, the date on the check stub is in the Short Date format that is currently specified in your workstation's Regional and Language Settings. For the Deltek payment on bottom check template, the settings that you enter in the Payment Face Date field apply to the date on the check stub. The dates for expense report detail lines on the check stub are shown in the Short Date format that is currently specified in your workstation's Regional and Language settings.
Default Bank	Select the bank to whose account you want employee expense reimbursements and advances posted, unless otherwise specified.
Print Social Security number on journals and direct deposit reports/files	Select this check box to display the Social Security number of all your employees on the following reports and files: Draft Payroll Journal Payroll Journal Posting Log (including the hyperlink from Employee Review) Payroll Direct Deposit report and ACH file Employee Expenses Direct Deposit report and ACH file
Enable Use of Credit Cards	Select this check box to enable the Credit Card feature. Before you can select this check box, you must select the Allow entry of company paid items check box on the Setup tab in Configuration > Time & Expense > Company Expense. The Credit Card feature: Allows you to import credit card charges from your bank into Vision. Enables employees to select the imported credit card charges that they made with company-issued credit cards on an expense report in Time & Expense > Expense Report. Allows you to define vendor invoices as paid by credit card in Transaction Center > Transaction Entry > AP Disbursements. Gives you the ability to reconcile credit card charges from expense reports and AP disbursements with the charges on your credit card statements in Accounting > Credit Card Reconciliation. After you enable this feature, you set up credit card information in Configuration > Accounting > Credit Cards. Multicompany If you have multiple companies in Vision, you must select this check box for each company that will be paying credit card invoices. The Enable Use of Credit Cards setting is not applied globally to all your companies. If you have multiple companies in Vision, employees from a company that does not have credit cards enabled can access the credit card information in the Expense Reports application if they are identified as expense report users for a secondary credit card in Configuration > Accounting > Credit Cards.
Require Transaction Dates to be Within the Active Fiscal Year	Select this check box if you want to require that transaction dates be within the currently active fiscal year in Vision. Select both this check box and Require Transaction Dates to be Within the Active Accounting Period to require transaction dates within the currently active accounting period. Deltek strongly recommends that you post all open transaction files and payment processing runs before you enable this transaction date validation. If you do not, you may find that you cannot open a transaction file in the current period and you cannot change the transaction dates when you open the file in a prior period.
Require Transaction Dates to be Within the Active Accounting Period	To require that transaction dates be within the currently active accounting period in Vision, first select Require Transaction Dates to be Within the Active Fiscal Year and then select this check box.
Use Approvals	Select this check box to enable approvals for General Ledger budgets.
Approval Workflow	Select the approval workflow to use. The choices for this field are set in the Approvals Configuration form in Configuration > Workflow > Approval Workflows.
Approval Start Year	Enter the year of the budgets that you want to enable approval workflows on. General Ledger budgets that fall within the year or later will have approvals enabled. Leave the field blank to enable approvals on all existing General Ledger budgets.