Timesheets Grid of the Approval Center Form

Use the Timesheets grid on the Approval Center form to access and perform approval workflow tasks for timesheets. You can reorder the columns already displayed in the grid by dragging the column header to a new location.

Contents

Field	Description
Selection Checkbox	Select the row before applying actions from the grid toolbar.
Approval Action	This column displays the Action Required drop-down list for the record type. The options on this list are: Approve: Select this option to approve the item. On the Approve dialog box, enter a comment and click OK. The approval process continues to the next step based on the configured approval workflow for the record. This option is available based on the state of the workflow. Reject: Select this option to reject the item. On the Reject dialog box, enter a comment and click OK. Based on the configured approval workflow for the record, the record could be sent back to the employee who submitted it. The Reject action does not display if: You make changes to a record while the workflow state is In Review. The Reject Action option for an approval workflow is set to None on the Workflow tab of Approval Workflow Settings (Settings > Workflow > Approval Workflows in the desktop application). You do not have the appropriate approvals workflow access rights, based on approvals workflow configuration Reassign: Select this option to open the Change Assignment dialog box and assign an additional employee to the current approval step for the record or move the approval assignment from one approver to another employee. This option is available if the Allow Approvers to Reassign option is selected on the General tab of Approval Workflow Settings (Settings > Workflow > Approval Workflows in the desktop application). You must also be the approval administrator for the record's approval workflow. Reopen: Select this option to push an approved record back to the last step of the approvals workflow. This option displays while you are viewing an approved record. This option is available if the Allow Employees to Reopen Closed Approval Records checkbox is selected on the General tab of Approval Workflow Settings in the desktop application.
My Action Required	This column displays the recommended action for the record based on the approval workflow.
Workflow State	This column displays the state of the record based on the approvals workflow. The possible workflow states are: In Approval: This workflow state indicates that the approver may approve or reject the record during the approval process. In Progress: This workflow state indicates that the approver may edit the record during the approval process. In Review: This workflow state indicates that the approver reviews the record based on the action specified in the approval workflow step. The approval process may restart based on the review output. Waiting: This workflow state indicates that the record is already in the approval process queue. Workflow states differ per approval record type: Approval Record Type Available Workflow States Absence Requests In Approval Expense Lines Timesheet Lines In Approval In Progress Waiting Expense Report Timesheet Purchase Orders Purchase Order (Change Orders) Purchase Order (Releases) Purchase Requisitions In Approval In Progress In Review Waiting To display records that have been completed, turn on the Show Completed Approvals toggle on the grid toolbar.
Step	This column displays the step number of the record based on the workflow configuration.
Employee Name	This column displays the name of the employee for the associated record.
Period Ending	This column displays the timesheet period end date.
Regular Hours	This column displays the number of regular hours entered for the period.
Overtime Hours	This column displays the number of overtime hours entered for the period. This field is not available if overtime is not used.
Overtime-2 Hours	This column displays the number of secondary overtime hours entered for the period. This column is available only if you set Enable Secondary Overtime to Yes in Settings > Accounting > Labor Options.
Company Name	This column displays the name of the company associated with the request.
Employee	This column displays the employee number of the employee who is associated with the request.
Expected Hours	This column displays the number of expected regular hours for the period.
Period Status	This column displays the state of the associated period.
Supervisor	This column displays the name of the supervisor.
Timesheet Group	This column displays the group associated with the timesheet.
Total Hours	This column displays the total number of hours entered for the period.
Status	This column displays the status of the timesheet: Submitted, Approved, Rejected, or In Progress. To display timesheets that have a Posted status, turn on the Show Completed Approvals toggle on the grid toolbar.
	At the right end of the row, click this icon to display the Approval Timeline dialog box and view the progress of the record in the approval process.
	At the right end of the row, click this icon and then select any of the following options: Approval Progress: Select this option to display the Approval Timeline dialog box, on which you can check the progress of the record in the approval process. Restart Approval: If you are the specified approval administrator or its delegate, select this option to return the record to the first step of the approval process. When you restart approvals, Vantagepoint removes all approved history and comments that are associated with the submitted record. You can no longer restart approvals for posted records.