Fixed Assets Management

Use the Fixed Assets page to create assets and perform asset operations such as capitalization, depreciation, revaluation, and disposal.

This section and subsections covers the fixed assets list, the asset card, and the available operations, including creating assets, capitalizing them from suspense account transactions, running depreciation, revaluing assets, disposing of assets, and exporting fixed asset data.

Asset Lifecycle

Every fixed asset in WorkBook moves through a defined lifecycle:

1. New: Asset is created but has no financial value yet.
2. Capitalized: Asset receives a cost through capitalization from suspense account transactions.
3. Depreciating: Asset is being depreciated over its useful life.
4. Disposed: Asset has reached the end of its useful life or has been sold.

At each stage, WorkBook records an operation with its date, amounts, and the resulting journal entries. The complete history is always available on the asset card.

Available Operations

Operation	What it Does	Toolbar Icon
Create asset	Creates a new asset in "New" status	Create asset
Show asset card	Opens the detail card for the selected asset	Show asset card
Delete asset	Removes an asset that has no journal postings	Delete asset
Capitalize assets	Assigns cost from suspense account transactions to one or more assets	Capitalize assets
Undo last capitalization	Reverses the most recent capitalization (only if not yet depreciated)	Undo last capitalization
Depreciate assets	Runs depreciation up to a target date for selected assets	Depreciate assets
Revalue assets	Adjusts the book value of capitalized assets up or down	Revalue assets
Dispose assets	Dispose assets in the register, either directly or via sales invoice	Dispose assets

Important: All fixed asset operations, including capitalization, depreciation, revaluation, and disposal, are performed in company currency only. Multi-currency transactions are converted to company currency before being applied to assets.

Prerequisites

• Module setup complete: The Fixed Assets module must be fully configured before use. See Overview and Setup for the step-by-step configuration process.
• Role: You must have Finance access to view and manage fixed assets.
• Asset groups: At least one fixed asset group must exist with the required GL accounts configured (see Fixed Asset Groups).

How to Access Fixed Assets

1. In the top navigation bar, click the Finance & Administration module icon.
2. In the left sidebar, expand the Fixed assets section.
3. Click Fixed assets.