Common Scenarios

Use this section to review common fixed asset scenarios and the typical steps for completing them in WorkBook.

Scenario 1: New Asset Purchase

1. Create a new asset with name, group, and purchase date.
2. When the purchase invoice arrives and is posted, capitalize the asset from the suspense account transaction.
3. Set the first depreciation month.
4. Run depreciation monthly.

Scenario 2: Adding Cost to a Capitalized Asset

An asset was capitalized, but additional costs arrived later (for example, installation, shipping).

1. Post the additional cost to the suspense account.
2. Select the asset and run Capitalize again with the new transaction.
3. The additional amount is added to the initial value.

Important: This is only possible before depreciation has started. Once the first depreciation has been run, no further capitalizations are allowed.

Scenario 3: Correcting a Wrong Capitalization

You capitalized an asset with the wrong amount or wrong transaction.

1. Select the asset and click Undo last capitalization.
2. The capitalization is reversed and the transaction becomes available again.
3. Re-capitalize with the correct transaction.

Scenario 4: Asset Value Change (Revaluation)

Market conditions require adjusting an asset’s book value.

1. Select the asset and click Revalue.
2. Enter the new fair value. The system calculates the gain/loss.
3. Confirm with a revaluation date.
4. Future depreciation charges are automatically recalculated based on the new value and remaining life.

Scenario 5: Selling an Asset

You are selling an asset and have a posted sales invoice.

1. Select the asset and click Dispose.
2. In Step 2, choose Disposal via Sales Invoice.
3. Select the invoice and allocate the proceeds.
4. WorkBook records the gain or loss (proceeds vs. book value).

Scenario 6: Writing Off an Asset

An asset is no longer usable (damaged, obsolete).

1. Select the asset and click Dispose.
2. In Step 2, choose Full Disposal.
3. The remaining book value is recorded as a loss.