Validation Rules: Complete Reference

Use this section to review the validation rules for fixed assets management, including rules for asset creation, capitalization, depreciation, revaluation, disposal, and undo capitalization.

Asset Creation

Rule	Error
Name must not be empty	Asset name cannot be empty
Asset group must be specified	Asset group must be specified
Asset tag must be unique within company	A fixed asset with the same tag already exists
Asset tag not allowed in batch creation (quantity > 1)	Asset tag is not allowed in batch creation

Capitalization

Rule	Error
At least one asset must be specified	No assets specified for capitalization
At least one transaction must be specified	No transactions specified for capitalization
Cannot capitalize multiple assets with multiple transactions	Multiple assets and transactions not allowed
Asset must not be disposed	Asset has been disposed
Asset must not be already capitalized and depreciated	Asset is already capitalized and depreciation has started
Previously capitalized (not depreciated) asset must be capitalized individually	Asset can only be capitalized individually
Transaction amount must not be zero	Invalid transaction amount
Transaction amount cannot exceed available amount	Allocation exceeds available amount
Capitalization date must be ≥ latest transaction date	Invalid capitalization date
Capitalization date must be in an open finance period	Capitalization date is outside open period
First depreciation month must be same month or one month after capitalization date	Invalid first depreciation date
Asset cost must remain positive after capitalization	Capitalization would result in non-positive asset cost
Asset group must have asset account configured	Asset group is missing asset account
All purchase dates must be ≤ capitalization date	Purchase date validation

Depreciation

Rule	Error
Asset must be capitalized (have FirstDepreciationDate)	Asset not eligible for depreciation
Asset must not be disposed	Asset has been disposed
Asset group must have depreciation expense account	Missing depreciation expense account
Asset group must have accumulated depreciation account	Missing accumulated depreciation account
All purchase dates must be ≤ depreciation date	Purchase date validation
All assets must belong to the same company	Assets belong to different companies

Revaluation

Rule	Error
Asset must be capitalized	Asset not capitalized
Asset must not be disposed	Asset has been disposed
New value must be ≥ 0	Negative asset value
New value must differ from current value	No value changes
At least one asset must have a value change	Missing asset value changes
Revaluation date must be within valid range	Revaluation date out of range
Asset group must have asset and revaluation accounts	Incomplete group accounts
All purchase dates must be ≤ revaluation date	Purchase date validation

Disposal

Rule	Error
Asset must not already be disposed	Disposed asset cannot be processed
Asset must be capitalized	Asset must have first depreciation date
Disposal date must be within valid range	Disposal date out of range
For invoice disposal: invoice must be posted	Sales invoice not posted
For invoice disposal: proceeds cannot exceed line amount	Disposal proceeds exceed invoice line amount
For invoice disposal: invoice lines must exist	Sales invoice lines not found

Undo Capitalization

Rule	Error
Asset must not be disposed	Disposed asset cannot be processed
Asset must not have been depreciated	Depreciated asset cannot be processed
Last operation must be Capitalization type	Last operation is not capitalization