Creating a payroll

unavailable in ajeraCore unless you have the Payroll add-on

To create a payroll

  1. From the > Manage menu, click Payroll.
  2. Multi-company only. Select a company. The Payroll List window appears. To create the payroll, Ajera uses the payroll type from the > Setup > Company > Companies window and the payroll settings from the > Setup > Company > Preferences window.
  1. Click the New button.
  2. Enter the following information:

Note:

Before running payroll with effective cost for the first time, verify that all hours before the effective cost start date are paid. Ajera use only the hours entered after this date to calculate effective cost and locks down the timesheets when you process payroll. You cannot pay or reconcile unpaid hours entered before this date.
For Do this

Description

Change the description if you want to name this payroll something other than Regular Payroll. For example, if you are processing bonus checks, you may want to call it Annual Bonus Pay.

Period beginning date

Enter the first day of this pay period.

Period ending date

Enter the last day of this pay period.

Pay date

Enter the date that you pay employees. This date appears on checks and direct deposits.

Pay period

Select the frequency for this payroll, such as weekly or monthly, or select Supplemental to produce a supplemental paycheck.

Only employees set up ( > Setup > Employees > Pay Information tab) with the same pay period you select in this field appear on this payroll; however, if you select Supplemental in this field, all employees appear on this payroll.

Note:

If you select an employee in the Employee field, only that employee appears on this payroll.

Retrieve previously unpaid hours

Leave this check box selected to include, in this payroll, all hours entered on timesheets through the period-ending date that were not previously paid in another payroll.

Note:

Timesheet hours dated before the payroll start date that you entered on the > Setup > Company > Preferences > Payroll tab are not included in payroll. 

Employee

To produce only one check with this payroll, such as a bonus or termination check, enter the employee to be paid.

Bank account

Select the bank account you want to use for this payroll.

Include automatic pays, taxes, deductions, deposits, fringes

To include all the automatic additional pays, taxes, deductions, direct deposits, or fringes that you set up for employees, leave the appropriate check boxes selected. Otherwise, clear the appropriate check boxes.

An additional pay, tax, deduction, direct deposit, or fringe is automatic unless you selected the On-demand check box for it when setting up an employee.

Note:

To include a pay, tax, deduction, direct deposit, or fringe separately from those excluded or included as automatic or on-demand, you must set it up through the > Setup > Company > Payroll > Setup menu and then add it on the Edit Paycheck window.

Include on-demand pays, taxes, deductions, deposits, fringes

If you want to include all the on-demand additional pays, taxes, deductions, direct deposits, or fringes that you set up for employees, select the appropriate check box.

An additional pay, tax, deduction, direct deposit, or fringe is on-demand if you selected the On-demand check box for it when setting up an employee.

Note:

To include a pay, tax, deduction, direct deposit, or fringe separately from those excluded or included as automatic or on-demand, you must set it up through the > Setup > Company > Payroll Setup menu and then add it on the Edit Paycheck window.

 

If you are producing a supplemental paycheck, you do not need to select the Include on-demand check boxes to include supplemental items. However, when setting up an employee, you must select the On-demand check box for a supplemental item or it appears on all paychecks.

  1. Click OK.
  2. View or make changes to a paycheck for an employee, as needed.
  3. When ready, you can now pay employees.