Paying employees

unavailable in ajeraCore unless you have the Payroll add-on

After you have created a payroll, you can pay the employees in that payroll.

To pay employees

  1. From the > Manage menu, click Payroll.
  2. Multi-company only. Select a company.
  1. Select the payroll you want to pay, and click Edit.
  2. Select the employees that you want to pay as follows:
To select Do this

All employees

Click the Select All button.

One employee

Click the row of the employee.

Several employees in a row

Click the first row and then click the last row while pressing the Shift key.

Several employees not in a row

Click the first row and then click each additional row while pressing the Ctrl key.
  1. Click the Pay button. The Pay Employees window appears.
Note: If a check has a net amount of zero, to print the zero check statement, click the Edit button. The Edit Paycheck window appears. Click the Pay button. If the Pay button is unavailable, click the Allow tax override button.
  1. If you are paying any employees in this payroll through direct deposit, to print direct deposit information on the paycheck stub, select the Print direct deposit/zero check statement check box. For a direct deposit, Ajera prints only the last four digits of the routing number and account number, the amount of the deposit, and the total amount of direct deposits.
Note: This option is only available if you set up an employee for direct deposit on the Deductions/Fringes tab of the Employee window.
  1. If you are paying any employees in this payroll by check, indicate the check number you want to print on the first check. Any other checks printed for this payroll are numbered sequentially after the first check number.

Either leave the starting check number or enter a different number.

  1. Select the order in which you want to print checks. You can print paychecks alphabetically by one of the following:
  • Last name, then by first name if duplicate last names exist
  • First name, then by last name if duplicate first names exist
  • Department, then by last name within the department (the department name prints on the bottom of the stub)
  1. Click OK.
  2. If you are printing any checks, the Print window appears. See Check printing tips. Click OK. A message appears asking if the checks printed correctly.

If your checks did not print correctly, click No. Correct any problems, type a new number for the first check, and click OK to print again. The original check is marked as Void.

  1. If you are printing any direct deposit statements, the Print window appears. Be sure that you replace any checks in the paper tray of your printer with blank paper. Click OK.
  2. A message appears asking if you want to print a file copy. If you click Yes, the Print window appears. Before printing, be sure to replace any checks in the paper tray of your printer with blank paper.
Note: For security reasons, only the last four digits of an employee's Social Security Number prints on a direct deposit stub or paycheck stub.
  1. If you are paying any paychecks through direct deposit, produce a file for the direct deposits.