Process a Printed Check Vendor Payment Run

After you select the AP vouchers to pay, you select the bank, print the payments, assign numbers to the payments, print remittances, and print file copies of the payments.

Prerequisites:

1. Create a vendor payment run for printed checks or open an existing vendor payment run in which the current step is Printing (in the search results list on the Vendor Payment form, you see the word Printing after the run number and date).
2. Select the vouchers manually for the printed check vendor payment run or review the vouchers automatically selected to pay by printed checks.

To process a vendor payment run for printed checks:

1. If the Printing and Numbering page of the Vendor Payments form in Cash Management > Vendor Payments is not open, do either of the following:
   • On the Select Vouchers page of the Vendor Payments form, after you select and review the vouchers pay in the run, click the Process Payments action, and then click Proceed on the Warning dialog box.
   • On the Vendor Payments form, enter a complete or partial name or number in the Find payment run lookup field to find and open a payment run in which the current step is to print vouchers. In the search results list, these payment runs have the word Printing after the run number and date.
2. In the Banks grid of the Printing and Numbering page, select a bank in the payment run for which to process payments.
   • The grid has multiple banks if the payment run has vouchers that are being paid by different banks.
   • To help guide you through processing the payments funded by a bank, the entry in the Status field in the Banks grid lets you know the next step that is required on the Printing and Numbering form for the bank. For example, you see Printing Required or Numbering Required in the Status field.
3. To print the payments:
   1. In the Payments grid for the selected bank, click Print Payments on the Actions bar.
      The payments are displayed in a separate browser window, on which you can view the payments, print the payments, or save the payments in a file (such as a Word, PDF, or other type files).
   2. Load your printer with check stock before you click the printer icon in the browser window to print the checks.
      The printed payments use the formatting that you set up for checks on the Payments tab in Settings > Cash Management > Accounts Payable.
      Before you print checks, you can adjust the margins allowed by your printer by clicking Other Actions > Payment Margin on the Printing and Numbering page.
4. To assign numbers to the payments if you do not have auto numbering turned on: Click Assign Numbers on the actions bar of the Payments grid and then complete the information on the Assigned Payment Numbers dialog box.
   For more information, see Assigning Numbers for Vendor Payments.
5. To print a file copy of the payments: On the actions bar of the Payments grid, click Other Actions > Print File Copy.
   The file copy uses the format that you set up for checks on the Payments tab in Settings > Cash Management > Accounts Payable. The word Copy prints on each file copy.
6. To print remittance advices: Click Other Actions > Print Remittance on the actions bar of the Payments grid.
   A remittance advice provides a vendor with a list of the vouchers being paid.

   For more information see Remittance Advices.

7. Repeat steps 2 through 6 for each bank in the payment run.

Next step: Post the printed checks vendor payment run.