Assigning Numbers to Vendor Payments

You assign numbers to each payment in a vendor payment run on the Printing and Numbering page in Vendor Payments, in the Cash Management application.

Numbering applies for all types of vendor payments: printed checks, EFT payments (ACH/NACHA, SEPA, and ClieOp), wires, and direct deposits.

Payment numbers are assigned automatically or manually:

• Automatically: Payment numbers are assigned automatically for a bank's payments in Vendor Payments if you turn on automatic payment numbering for a bank in the Bank Transactions section in Settings > Accounting > Transactions. When you turn on automatic payment numbering, you enter a starting number to be used for the next payment run that is processed for the bank. You can also choose to have automatic numbering for all types of payments (checks and electronic payments) or only electronic payments.

  On the Printing and Numbering page in Cash Management > Vendor Payments, the Assign Numbers action is not enabled when you have automatic numbering turned on. This action is used only for manually assigning payment numbers.

• Manually: When you do not turn on automatic payment numbering, you manually enter a starting number to use for a bank's payments when you process a vendor payment run. Click the Assigned Numbers action on the Payments grid action bar on the Printing and Numbering page in Cash Management > Vendor Payments. Then, on the Assign Payment Numbers dialog box, enter the starting number for assigning sequential numbers to each payment in the run. You can also choose to assign a specific number for a single payment in the run. Use the single payment numbering option for reprinting checks if the printer jams or any other printing problem occurs while you are printing checks.

  For printed checks, you usually print the checks on check stock, and then assign the check numbers in Vantagepoint. For EFTs, wires, and direct debits, you can also print the payments as needed, and then assign the payment numbers.