When you create a vendor payment run with a Manual processing type, you select the vouchers to pay.
Only the vouchers you select whose vendors do
not have electronic payment information set up for them on the Vendors tab in the Firms hub will be paid by check.
Prerequisites:
Create a vendor payment run for printed checks and set the
Process Type field to
Manual on the New Payment Run page.
To select AP vouchers to be paid in a manual vendor payment run for printed checks:
-
Open the Select Vouchers page of the Vendor Payments form in
by completing one of the following:
- On the New Payment Run page of the Vendor Payments form, enter the information to create a new payment run (with the Manual process type selected), and then click the
Create New Run action.
- On the Vendor Payments form, enter a complete or partial name or number in the
Find payment run lookup field to find and open a saved manual payment run in which the current step is to select vouchers. In the search results list, these payment runs have the words
Selecting Manual after the run number and date.
-
In the Vendor Balances grid on the Select Vouchers page, click a row for a vendor that has vouchers that you want to pay, and click
at the end of the row.
-
In the vouchers grid on the Select Vouchers to Pay dialog box, select the checkbox for each voucher to pay in the vendor payment run.
-
If you want to pay only part of a voucher, complete the following:
-
After you select the checkbox at the beginning of a voucher row on the Select Vouchers to Pay dialog box, click
in the
Payment field in that voucher row.
-
On the Partial Payments dialog box, enter the amount to pay in the
Partial Pay field in the grid.
-
Click
Save to return to the Select Vouchers to Pay dialog box.
-
When you finish selecting vouchers to pay on the Select Vouchers to Pay dialog box, click
Close.
You are returned to the Select Vouchers page of the Vendor Payments form.
-
Repeat steps 2 through 5 for each vendor that has vouchers that you want to pay in the run.
- Optional:
To filter the list of vendors in the grid on the Select Vouchers page to show only those vendors that have vouchers selected to pay in the run, use the
Vendors with Payments Only toggle on the toolbar of the Vendor Balances grid.
- Optional:
View the Bank Requirements report or Cash Requirements report for the payment run: On the Select Vouchers page, click
Other Actions, and then click
Bank Cash Requirements or
Cash Requirements Report.
-
When you are satisfied with the selection of vouchers to pay and are ready to process them, click the
Process Payments action.
-
On the Warning dialog box that tells you that payment processing makes permanent changes to your database, click
Proceed.
This opens the Printing and Numbering page of the Vendor Payments form.