Checklist: Processing Vendor Payments

Use this checklist to understand the overall process for generating check or electronic payments to pay vendors for accounts payable vouchers.

Prerequisites

Before you process checks and electronic payments in Cash Management > Vendor Payments, you must complete the following:

• Complete the settings for Accounts Payable, vendor firms, banks that will fund vendor payments, and automatic payment numbering. For more information, see Settings to Complete Before You Process Vendor Payments.
• If you are paying vendors by ACH electronic payments, run an initial direct deposit test for vendors. See Perform an Initial Direct Deposit Test for ACH Vendor Payments.
• In Transaction Center > Transaction Entry > AP Vouchers or in Transaction Center > Create Voucher from PO in the desktop application: Enter the AP vouchers to pay in Vendor Payments.

Checklist for Processing Vendor Payments Using Checks and EFT

The following table outlines the steps to complete on the Vendor Payments form to process all types of vendor payments: checks, EFTs (ACH/NACHA, SEPA, ClieOp), wires, and direct debits.

Before you complete these steps, you may want to review the Voucher Schedule report in My Stuff > Reporting.

Step	Description	Related Help Topics
1.	On the New Payment Run page: Enter the information to create a new payment run, such as payment date, payment type (check/EFT, wire, or direct debit), manual or automatic voucher selection, and payment sorting order. Click Create New Run to save the run and open the Select Vouchers page.	Create a Vendor Payment Run Processing Only Checks or Only EFTs in the Payment Run Paying EFT Vendors by Check New Payment Run Page in Vendor Payments
2.	On the Select Vouchers page: Select and review AP vouchers to pay for a vendor. Review the Bank Requirements and/or Cash Requirements report for the payment run. When you are satisfied with the voucher selections and are ready to pay them, click Process Payments. This saves the selection of vouchers to pay and opens the Printing and Numbering page.	Select Vouchers to Pay in a Manual Vendor Payment Run Review the Vouchers to Pay in an Automatic Vendor Payment Run Review Cash Requirements for a Vendor Payment Run Select Vouchers Page of the Vendor Payments Form
3.	On the Printing and Numbering page: Complete the following as needed for each bank that has payments in the payment run: Print the payments. Use check stock for printing checks. When you print EFTs, wires, or direct debits, it prints each payment using the check template with the words "Non-Negotiable" on them. Assign numbers to the payments. When auto numbering is not turned on, you assign a starting number for each bank's payments in a vendor payment run. Download the file for SEPA or ClieOp EFT payments that contains vendor payment information. You will send this file to your bank so they have the information to make direct deposits to your vendors' bank accounts. This step does not apply for ACH/NACHA EFTs. Print and/or email remittance advices for the payments. A remittance advice identifies the invoices that were paid for each vendor's payment and the vendor's bank information for electronic payments. Print file copies of the payments. These are copies of all the payments (one payment per page) that have the word "Copy" at the top of the payment. Click Post Payments to post the payments to your general ledger. After you post, you cannot reprint checks.	Process a Vendor Payment Run After You Select Vouchers Printing Checks for Vendor Payments Assigning Numbers to Vendor Payments Remittance Advices for Vendor Payments Post a Vendor Payment Run Effects of Posting Vendor Payments Printing and Numbering Page of the Vendor Payments Form
4.	On the Electronic Files page: If there were NACHA (ACH) payments in the run, the Electronic File page opens after you click Post Payments. On this page: Complete the information to generate the NACHA-formatted file. Download the file to your workstation or network drive. You will send the file to your bank so they have the information to make direct deposits into your vendors' bank accounts. Click Close Payment Run to return to the New Payment Run page.	Download the File to Send to Your Bank for ACH Vendor Payments Electronic Files Page of the Vendor Payments Form
5.	View, print, or email the vendor payment posting log in Transaction Center > Posting Review. The log type is Vendor Payments.	View, Print, or Email a Vendor Payments Posting Log

More Information About Processing Vendor Payments for Each Payment Type

See the following help topics:

• Making Vendor Payments with Printed Checks
• Making Vendor Payments with ACH (NACHA) EFTs
• Making Vendor Payments with SEPA EFTs
• Making Vendor Payments with ClieOp EFTs
• Making Vendor Payments with Direct Debits
• Making Vendor Payments with Wires