Deltek Vantagepoint Help

Using the Help Search
Using the Help Search
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Electronic Files Page of the Vendor Payments Form

Use this page to download the file to send to your bank for ACH (NACHA) EFT payments to vendors.

Your bank uses the information in the file to make direct deposits to your vendors' bank accounts to pay AP vouchers.

Accessing the Electronic Files Page

The Electronic Files page displays on the Vendor Payments form when you do either of the following:

  • You post a vendor payment run that has ACH NACHA payments. You post payment runs by clicking Post Payments in the actions bar on the Printing and Numbering page of the Vendor Payments form.
  • You select a posted/closed payment run in the search field on the Vendor Payments form.

Actions Bar

Field Description
Close Payment Run Click this action to close the Electronic Files page and return to the New Payment Run page of the Vendor Payments form.
Bank Settings Click this action to open the Bank Settings application (Settings > Cash Management > Banks) in a separate browser window. In Banks Settings you can view or update electronic file settings.

Fields

Field Description
Effective Entry Date Enter the date on which you want the bank to transfer funds from your bank and deposit them in a vendor's bank account.

Payment Runs Grid

Each row in the grid is for a different payment run and bank that is funding ACH payments in the vendor payment run.

Grid Toolbar

Field Description
Click this icon to expand the grid to a full screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
Click this icon to export all the data from the grid into a .CSV (comma-separated values) file that you save in Microsoft Excel or another spreadsheet application that supports .CSV files. For more information see Exporting Data to a .CSV File.
Click this icon to turn the filter row on or off in the grid. The filter row is used to quickly search for a report. For information about how the filter works, see Filter the Grid Results.

Grid Actions Bar

Field Description
Process Transfer Click this action to generate and download the ACH (NACHA) file to a location on your workstation or company network. A list of electronic files for the payment run displays on the Download Electronic Funds Transfer Files dialog box. Select a file in the list to download and click Download.
Print Click this action to open the AP Electronic Funds Transfer report for the selected row in the Electronic Files grid. This report displays data about the EFT transactions that are in the file to send to your bank. The report displays the vendor number, vendor name, Tax ID number, bank ID, bank account number, bank account type, direct deposit status, and direct deposit amount for each of the vendors in the selected payment run.

Grid Fields

Field Description
Run Type This field displays AP (Accounts Payable) to indicate the payment run type.
Seq This field displays the posting sequence that Vantagepoint assigned to the vendor payment run.
Name This field displays the name of the employee who created the posting run, unless the selected user ID is not mapped to an employee, in which case only the user ID displays.
Posted Date This field displays the date and time when the payment run was posted to the Vantagepoint server.
Payment Date This field displays the payment date specified on the New Payment Run page of the Vendor Payments form.
Post Comment This field displays an automatically generated record count of the posting run results: Posted xx records.
Status This field displays the processing status of the payment run. The possible status settings are:
  • Processed: The payment run's .txt file has been generated for the bank.
  • Unprocessed: The payment run's .txt file has not been generated. Click Process Transfer on the Payments Run grid action bar to generate the .txt file.

Check Boxes

Field Description
Exclude runs already processed Select this check box before you click the Process Transfer action on the grid's action bar to prevent Vantagepoint from regenerating a payment run's .txt file. Having more than one .txt file for the same payment run can cause duplicate payment to the vendors in that run.
Exclude carriage return at end of each record Select this check box to delete the carriage return after each record. This ensures that the ACH file has a continuous line of characters.
Add carriage return at end of file Select this check box to add a carriage return after each record. This ensures that the ACH file has a return at the end of each record.