Making Vendor Payments with ClieOp EFTs

In Vendor Payments in the Cash Management application, you can process ClieOp electronic payments to pay vendors for AP vouchers.

This type of EFT is commonly used to make payments to recipients in the Netherlands in euros or in situations where multiple types of currency need to be supported for a single bank. When you process ClieOp vendor payments in Vantagepoint, you download a file that you send to your bank. The bank uses the payment information in the file to make the direct deposit payments to your vendors' bank accounts.

Prerequisites

The following sections identify the settings and entries that you need to complete before you can process a ClieOp vendor payment run in Cash Management > Vendor Payments.

Settings

The following are settings that you complete for banks, vendors, the vendor payment template, and automatic payment numbering.

Location in Vantagepoint	Setting
Settings > Cash Management > Banks	For banks that you use to make ClieOp payments to vendors: On the Options tab: Set the Export to Text Format field to User Defined. On the User Defined File Format tab: Enter information for the file that is generated when you process ClieOp payments in Vendor Payments. You match (map) Vantagepoint fields and information with your bank's text file requirements. You must select Yes for ClieOp on this tab.
Hubs > Firms	For the vendor-type firms that will receive ClieOp payments: In the Banking Information section of the Vendor tab: Click beside the Electronic Payment Method field. On the Electronic Payment Method dialog box that displays: Select ClieOp. Enter information for the vendor's bank that will receive the ACH direct deposit payments. Select whether to print or email remittance advices for payments to the vendor.
Settings > Cash Management > Accounts Payable	On the Payments tab, the format that you select in the Printed Payment Format field and the template that you enter in the Template field control what the vendor payments look like when you print any type of vendor payment using the Print Payments or Other Actions > Print File Copy actions on the Payments grid on the Printing and Numbering page in Vendor Payments. The printed payments for ClieOp EFTs have "NON-NEGOTIABLE" printed on them. The file copies have "COPY" printed on them.
Settings > Accounting > Transactions	In the Bank Transactions section, you can specify that the payment transactions for a bank be automatically numbered and enter a starting number to use for the next payments that are processed. You specify whether the auto numbering applies for all types of payments or only electronic payments. When auto numbering is not turned on, you assign a starting number for each bank's payments in a vendor payment run by clicking Assign Numbers on the Printing and Numbering page in Vendor Payments.

AP Voucher Entry

When you enter AP vouchers in Transaction Center > Transaction Entry > AP Vouchers, if you want a voucher to be paid by a ClieOp payment, you must select a bank for the voucher that is set up to make ClieOp payments, and the vendor for the voucher must be set up to receive ClieOp payments. Refer to the settings in the table above.

Direct Deposit Test

Run a test direct deposit for vendors who will receive ClieOp payments. See Perform Initial Test Direct Deposit.

Summary for Processing ClieOp Vendor Payments

The following help topics provide instructions for processing all types of vendor payments in Cash Management > Vendor Payments, including ClieOp payments:

• Create a Vendor Payment Run (Set the Payment Type field to Check/EFT for a ClieOp payment run.)
• Manually Select Vouchers to Pay in a Vendor Payment Run or Automatically Select Vouchers to Pay in Vendor Payment Run
• Process a Vendor Payment Run After You Select Vouchers (print payments, assign payment numbers, download the ClieOp .txt file, print and/or email remittance advices, and print a file copy of each payment)
• Post a Vendor Payment Run