Deltek Vantagepoint Help

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Create a Vendor Payment Run

To pay AP vouchers, you first create a vendor payment run and select the processing settings for the run.

Prerequisites: For a list of prerequisites see Checklist for Processing Vendor Payments

To create a vendor payment run to pay AP vouchers:

  1. In the Navigation pane, select Cash Management > Vendor Payments.
  2. If the New Payment Run page does not display automatically on the Vendor Payments form, click + New Payment Run at the top of the form.
  3. Complete the fields on the New Payment Run page, such as the payment date and type (check/EFT, wire, or direct debit) and the processing type (manual or automatic).
    • When you set the Process Type field to Automatic, the Automatic Selections section displays on the page. Enter information in this section to determine the AP vouchers that are selected automatically to pay in the payment run.
    • To process only electronic payments in the run, enter the following:
      • Set Payment Type to Check/EFT.
      • Set Process Type to Automatic.
      • In the Automatic Selections section, set Payments to Include to EFT Only.
    • To process only printed checks in the run, enter the following:
      • Set Payment Type to Check/EFT.
      • Set Process Type to Automatic.
      • In the Automatic Selections section, set Payments to Include to Printed Payments Only.
  4. Click Create New Run.
    • The new run is saved and assigned the next run number.
    • The Select Vouchers page of the Vendor Payments form automatically displays.

    You can continue with the next set of processing steps for the payment run, or close the run and come back later to finish processing it.

Next Step:

On the Select Vouchers page of the Vendor Payments form:

  • If you created a manual processing type run, you select the vouchers to pay.
  • If you created an automatic processing type run, the vouchers that display on the Select Vouchers page are the vouchers that matched the criteria you entered on the New Payment Run page for the automatic voucher selection. Review the selected vouchers, and change the vouchers to pay if needed.

See the following topics for instructions: