Making Vendor Payments with Printed Checks

In Vendor Payments, in the Cash Management application, you can process vendor payments as printed checks.

AP vouchers are automatically paid by check in Cash Management > Vendor Payments if you have not entered electronic payment settings for the vendor on the Vendor tab in the Firms hub.

Check Template

You specify the check template and format to use for generating checks on the Payments tab in Settings > Cash Management > Accounts Payable.

Automatic or Manual Check Numbering

You can turn on automatic numbering by bank or manually assign numbers when you process a vendor payment run. For more information, see Assigning Numbers to Vendor Payments.

Summary of Processing Vendor Payments with Printed Checks

You complete the following steps in Cash Management > Vendor Payments to pay vendors by printed check:

1. Create a Vendor Payment Run

   On the New Payment Run page, you must set the Payment Type field to Check/EFT.

2. Manually Select Vouchers to Pay in a Vendor Payment Run or Automatically Select Vouchers to Pay in Vendor Payment Run.

   Only the vouchers you select whose vendors do not have electronic payment information set up for them on the Vendors tab in the Firms hub will be paid by check.

3. Process a Vendor Payment Run After You Select Vouchers

   On the Printing and Numbering page of the Vendor Payments form:

   • You normally print the checks and then assign check numbers, print and/or email remittances, and print a file copy of each payment.
   • Before you print checks, if needed, you can adjust the margins allowed by your printer by clicking Other Actions > Payment Margin.
   • Before you click Print Payments on the action bar of the Payments grid, load your printer with check stock.
4. Post a Vendor Payment Run

   After you post, you cannot reprint checks.