Calendar Working Status
The calendar display provides an overview of an entire year at a glance.
By default, Open Plan identifies four types of working status for any day on a calendar.
- Working Day: The standard working day on the calendar. For example, assume that a calendar defines Monday through Friday as days on which work is normally performed. In this case, a Monday that has not been identified as a holiday would be a working day.
- Non-Working Day: The standard non-working day on the calendar. For example, assume that a calendar defines Monday through Friday as days on which work is normally performed. In this case, a Saturday that has not been identified as an extra work day would be a non-working day.
- Holiday: An exception to the standard working day. For example, assume that a calendar defines Monday through Friday as days on which work is normally performed. In this case, a specific Monday (such as the Monday observed as Memorial Day) might be identified as a holiday if the office would be closed on that day.
- Extra Work Day: An exception to the standard non-working day. For example, assume that a calendar defines Monday through Friday as days on which work is normally performed. In this case, a specific Saturday might be identified as an extra work day if work is to be performed on that day.
For each working or extra work day, it is possible to define up to 10 spans of valid working times. For example, to describe your standard office hours as 8:00 A.M. to 4:30 P.M. with a 30-minute lunch break, you could define two working periods: 8:00 A.M. to 12:00 P.M., and 12:30 P.M. to 4:30 P.M.
How you set up your calendars for a particular calendar file largely depends on your scheduling requirements. In some cases, you may want to set up a simple calendar file containing only a handful of calendars: one calendar for activities that must be performed Monday through Friday and another calendar for activities that can be scheduled over weekends. In other cases, you may need to set up individual calendars for each resource. This approach allows resource scheduling calculations to take into account such varied factors as part-time status, availability for overtime, and personal vacation schedules.
You can change the working status of any day by selecting it and pressing the spacebar. Or, you can double-click the day and change both the work status and the working hours in the Define Work Hours dialog box. Changing the work status of a working day changes it to a holiday. Changing the work status of a non-working day changes it to an extra work day.
You can make these different types of working status easy to identify by defining a display color and a fill type for each. In addition, you can customize a calendar to start a year with any month you choose and a week with any day of the week.
Open Plan displays a legend beneath each calendar that identifies the name of the calendar, the calendar file of which it is a part, and the current settings for each of the four types of working status.
Any holidays entered in the Holidays dialog box are automatically reflected in the calendar.
You can move the selected date on the calendar using the arrow keys. In addition, the Ctrl+Left arrow key moves the selection to the same day of the previous month; and the Ctrl+Right arrow key moves the selection to the same day of the following month.
You can display the year previous to the one displayed in any of the following ways:
- By clicking the left arrow
on the
View group of the Edit tab.
- By pressing the PgUp key.
- By right-clicking the calendar and clicking Previous Year on the shortcut menu
You can display the year following the one displayed in any of the following ways:
- By clicking the right arrow
on the
View group of the Edit tab.
- By pressing the PgDn key.
- By right-clicking the calendar and clicking Next Year on the shortcut menu.