Changing journal entries

Note:

When you change an auto-reversing journal entry

A journal entry consisting of two entries. The first is made in the current accounting period to ensure that accrued revenues and expenses are recorded correctly on financial statements. The second is made with a future date that reverses the effects of the first entry, to prevent duplication when the actual revenues and expenses are entered. Firms often use auto-reversing journal entries at the end and beginning of accounting periods, such as month-end or year-end, to get an accurate view of their monthly or yearly financial status., Ajera does not automatically update the other entry.

To change a journal entry

Click > Manage > Journal Entries or go to the Journal Entry task widget.
Click the journal entry you want to change.

After clicking the journal entry, the journal entry rows will be highlighted in the journal entry detail area.

View the sort order or appearance of columns differently, as needed.
To add, delete, or change a transaction, click the journal entry.

Add a transaction:

Begin entering the information on the next available row.

Delete a transaction:

Click the row of the transaction and click Delete.

Change a transaction:

Field

Description

General journal entry information:

Accounting date

To edit, click Actions > Edit.

The date Ajera uses to determine the period for which the journal entry appears on financial statement

Reference

The identifier for the journal entry. It prints on financial reports

Description

A description for the journal entry. It prints on financial reports

Ajera adds the suffix -Reversed to an auto-reversing journal entry A journal entry consisting of two entries. The first is made in the current accounting period to ensure that accrued revenues and expenses are recorded correctly on financial statements. The second is made with a future date that reverses the effects of the first entry, to prevent duplication when the actual revenues and expenses are entered. Firms often use auto-reversing journal entries at the end and beginning of accounting periods, such as month-end or year-end, to get an accurate view of their monthly or yearly financial status. and - Copy to a copied journal entry.

Notes

Any notes about the journal entry

Basis

You cannot change the accounting basis.

If you need to change the accounting basis, void the journal entry and enter a new one with the correct basis.

Account details (in the table):

Account ID & Description

The account ID and description associated with the transaction

If you select an allocated account, a message appears, confirming that you want to distribute overhead expenses among specified departments.

Multi-company only. If you select an intercompany account, see Entering journal entries to intercompany accounts.

Department

unavailable in ajeraCore unless you have the Departments add-on

If you are using departments, the department associated with the transaction

Debit amount, Credit amount

Depending on the normal balance of the account, you can enter either a credit or a debit for a transaction. Type the amount for the transaction in the credit or debit field, as applicable.

Note:

You cannot enter a negative value for a transaction. However, if necessary, you can enter a credit to an account that normally contains a debit, or a debit to an account that normally contains a credit.

The credit or debit amount that currently causes the journal entry to be out of balance appears at the top of the table. When you finish entering all your transactions, In Balance appears to indicate that your entry is in balance.

Notes

Any notes about the transaction in the journal entry - These notes print on the GL Entry inquiry when you add the Notes column to the inquiry.

To cancel changes to a row, click a different journal entry. A message pops up asking if you want to save changes. Click No.
To delete a row after canceling or accepting changes, click Delete.
Click to save.
To change another journal entry, repeat these steps.