Entering journal entries

When you enter a journal entry, begin by defining an accounting date and reference number so that the transactions in the journal entry can be grouped and tracked for auditing and reporting purposes. Ajera uses the accounting date you enter to determine the period for which the journal entry appears on financial statements.

There are two ways to enter journal entries. Through the Manage menu and through the journal entry task widgets.

To enter a journal entry

  1. From > Manage > Journal Entries or from the Journal Entry task widget, click New.
  2. Multi-company only, select a company.
  3. Select a Basis.

A journal entry in Ajera automatically reflects both an accrual and cash accounting basis. If you want to specify an accrual only or cash only accounting basis, click the accounting basis you want. The accounting basis applies to the entire set of transactions that make up the journal entry.

  1. Enter a description that helps you to identify this journal entry.
  2. Enter the accounting date.
  3. Enter a reference number that helps you to identify this journal entry.
  4. Enter any notes. You can enter notes to include additional facts, details, or comments about the journal entry.
  5. Click Done.

After clicking Done, a new row in the Journal Entry detail area is available for additional editing.

  1. Enter an account ID and description.
  2. Enter a department. unavailable in ajeraCore unless you have the Departments add-on
  3. Depending on the normal balance of the account, you can enter either a credit or a debit for a transaction. Enter the amount for the transaction in the credit or debit field, as applicable.
Note:

You cannot enter a negative value for a transaction; however, if necessary, you can enter a credit to an account that normally contains a debit, or a debit to an account that normally contains a credit.

The credit or debit amount that currently causes the journal entry to be out of balance appears at the top of the table. When you finish entering all your transactions, In Balance appears to indicate that your entry is in balance.
  1. Enter any additional notes.
  2. Add attachments.
  3. Click to save.