Setting up workbook properties

Follow these instructions as part of designing a financial statement.

Use the Workbook Properties sheet to view and change the global properties for the worksheet and for the workbook. You cannot rename or delete the Workbook Properties sheet.

To set up workbook properties

On the Design tab, click the Workbook Properties subtab at the bottom of the worksheet. The Financial Statement Designer version number appears in cell A1.
Set display properties for a worksheet:

Select an option in this field	To set
Display zeros as	The format used to display values equal to zero on the statement. For example: 0.0, 0.00, -0-
Remove rows with no value	Whether rows with zeros in all columns print on the statement. If Yes is selected, they do not print on the statement.
Hide inactive accounts with no value	Whether inactive accounts with no value print on the statement, If Yes is selected, they do not print on the statement.
Display negative numbers in red	Whether negative numbers print in red on the statement. If Yes is selected, they do print in red. Applies only to numbers that have the Number option selected in the Number Format field on the toolbar.
Display commas	Whether commas in numbers print on the statement. If Yes is selected, they do print on the statement. Applies only to numbers that have the Number or Currency option selected in the Number Format field on the toolbar.
Non-currency negative format	The format used to display negative numbers on the statement. Format options include parentheses, regional preference, symbol before the number, or symbol after. Applies only to numbers that do not have the Currency option selected in the Number Format field on the toolbar.
Currency negative format	The format used to display negative numbers on the statement. Format options include parentheses, regional preference, symbol before the number, or symbol after. Applies only to numbers that have the Currency option selected in the Number Format field on the toolbar.
Currency symbol	The symbol used with numbers that have the Currency option selected in the Number Format field on the toolbar.
Percentage symbol	The symbol used with numbers that have the Percent option selected in the Number Format field on the toolbar.
Display symbols	How currency symbols are displayed in currency cells. For example: In all currency cells, first Amount row only, Total rows only, first Amount row and totals, or first Amount row and Total rows

Set print properties for a worksheet:

Select an option in this field	To set
Footer text	Text that automatically repeats at the bottom of each printed page. Text options include page number, print date, and print time. Alignment options include left, center, and right. The options selected will appear in this field. The footer appears in the printed statement, not in the worksheet.
Printing orientation	Whether the statement prints in portrait (taller than wide) orientation or landscape (wider than tall) orientation.
Top print margin	The amount of blank space (in inches) between the information on the worksheet and the top edge of the printed page.
Bottom print margin	The amount of blank space (in inches) between the information on the worksheet and the bottom edge of the printed page.
Left print margin	The amount of blank space (in inches) between the information on the worksheet and the left edge of the printed page.
Right print margin	The amount of blank space (in inches) between the information on the worksheet and the right edge of the printed page.

Set contents properties for a worksheet (unavailable in ajeraCore unless you have the Departments add-on):

Select an option in this field

To set

Department filter

The department to which the worksheet is restricted.

You can apply only one filter at a time. If you select a department filter, the other filters are unavailable.

If no filter is applied, then financial information for the whole company (or organization, if you use multi-company) prints.

Reporting entity filter

The reporting entity to which the worksheet is restricted.

You can apply only one filter at a time. If you select a reporting entity filter, the other filters are unavailable.

If no filter is applied, then financial information for the whole company (or organization, if you use multi-company) prints.

Company filter

Multi-company only. The company to which the worksheet is restricted.

You can apply only one filter at a time. If you select a company filter, the other filters are unavailable.

If no filter is applied, then financial information for the whole organization prints.

Set contents properties for all worksheets in a workbook:

Select an option in this field

To set

Workbook name

The name of the workbook.

This is the name that appears in the Financial Statement Design window.

Month-end date

When you save and close the statement design, the date is not saved; the field defaults to the month-end date of the previous month.

Note:

After opening a statement design, verify that the month-end date is correct.
The Month-End Date field behaves differently with custom date properties.
In statement groups, the Month-End Date field is overridden by the reporting period you select for the statement group.

Date format

The format used to display dates in all the statements in the workbook.

Report basis

The type of accounting method used in all the statements in the workbook: accrual or cash.

Click the Preview tab to view the results.