VENDOR LABOR 

Use this subtask to enter labor information for subcontractors or consultants for the line selected on the Enter JEs screen. This information is posted to the Labor Summary table as if it had been entered in the Enter A/P Vouchers screen.

Subtask Location?

JE Number, Line, Trans Amount, Account, Trans Currency, Organization, Project

These non-editable fields display information from the Enter JEs screen, for the journal entry line for which you are entering vendor labor information.

Work Force Lookup

Select the option that indicates whether to enter work force information in the table based on project vendors or project vendor employees.

• Vendor initiates a lookup in the Vendor column. The lookup includes vendors set up for the Project in the Project Vendor Work Force screen. Costpoint populates the PLC column from the PROJ_VEND (Project Vendor) table.

• Vendor Employee initiates a lookup in the Vendor Employee column. The lookup includes vendor employees set up for the Project in the Project Vendor Employee Work Force screen. Costpoint populates the PLC column from the PROJ_VEND_EMPL (Project Vendor Employee) table.

Table Window

Sub Line

To enter data in the table, select one of the following actions:

• Click New Line (on the toolbar).

• Click Line » New.

• Press CTRL+N.

To start additional new lines, you can use any of these actions or tab to the end of the line. When you start a line, Costpoint increments the Sub Line numbering. You cannot change the numbering.

Vendor

Enter, or use to select, the vendor ID. The vendor ID must exist in the Maintain Vendors screen in Costpoint Accounts Payable.

Vendor Employee ID

Enter, or use to select, a valid vendor employee identification number for this vendor.

Vendor Employee Name

This is a non-editable field. The default is the vendor employee name associated with the vendor employee ID on the Maintain Vendor Employees screen in Costpoint Accounts Payable.

GLC

The General Labor Category (GLC) must exist in the General Labor Category table in Costpoint Labor.

PLC

Enter, or use to select, the Project Labor Category (PLC) for this vendor. The PLCs that display in the lookup are determined by your selection in Work Force Lookup. The PLC you enter must be valid for the project charged on the main screen.

Hours

Enter the hours to be charged for the vendor.

Trans Amount

Enter the labor cost, expressed in terms of your company's transaction currency, to be charged for the vendor.

Func Amount

This non-editable field expresses the journal entry amount in your company's functional currency.

Effective Bill Date

Enter the effective bill date (timesheet date).

Validations

• GLC — Costpoint checks the General Labor Category table to make sure the GLC entered on this line is valid.

• PLC — Costpoint reads the Basic Info screen in Costpoint Project Setup to see if the Project Work Force Required option is selected for the project. Costpoint performs the following validations:

• If the work force is required, or if a work force has been entered, Costpoint checks the Project Vendor Employee Work Force and then the Project Vendor Work Force screen in Costpoint Project Setup to determine whether this vendor exists for the project. Next, Costpoint checks the Assign PLC to Vendor Employee Work Force screen and then the Assign PLC to Vendor Work Force screen to make sure the PLC is valid for this vendor. If the work force is not required, Costpoint proceeds to the next level of validation.

• If a project work force does not exist or if it is not required, Costpoint checks the Assign PLC to Projects screen (in Costpoint Project Setup) to determine whether the PLC entered has been assigned to a project. If the project exists in the screen but the PLC is not assigned to it, the entry is rejected. If neither the project nor the PLC is found in the Assign PLC to Projects screen, Costpoint proceeds to the next level of validation.

• The final level of validation for the PLC takes place in the Set Up Project Labor Categories (PLC) screen in Costpoint Project Setup. If the PLC does not exist in this screen and has not been met by any prior validations, then the PLC is rejected.

Defaults

The following is a list of possible defaults that can take place when entering a new line in the table window or upon leaving a field/column in this subtask. (The vendor labor defaults work in conjunction with defaults for projects charged.)

• Level 1:  Work Force Default — If the project from the Enter JEs screen requires a work force, Costpoint supplies the default based on the Work Force Lookup option you select. If you select the Vendor option, the default is from the Default column in the Assign PLC to Vendor Work Force screen in Costpoint Project Setup. If you select the Vendor Employee option, the default is from the Default column in the Assign PLC to Vendor Employee Work Force screen in Costpoint Project Setup. If the vendor is not located in these screens, Costpoint obtains the vendor from the Default PLC column in the Maintain Vendor Employees screen in Costpoint Accounts Payable. If the vendor is not located in this screen, Costpoint displays an error message. If the PLC defaults successfully, Costpoint also defaults the PLC Description from the Assign PLC to Projects screen in Costpoint Project Setup.

• Level 2:  Project Timesheet Defaults — If the first attempt to default the PLC does not succeed, Costpoint tries to default the PLC from the Project TS Defaults screen in Costpoint Labor. Again, if the PLC defaults successfully, Costpoint also defaults the PLC Description from the Project TS Defaults screen or the Set Up Project Labor Categories (PLC) screen in Costpoint Project Setup. Costpoint attempts to default the GLC as well as the PLC. If the GLC is found but the PLC is not, Costpoint tries to retrieve the PLC from the General Labor Categories screen in Costpoint Labor. If the PLC is found, the PLC Description is located first in the Assign PLC to Projects screen and second in the Set Up Project Labor Categories (PLC) screen.

• Level 3:  Link GLC to PLC — If the Project Labor Category Map table is set up for the project and GLC, the related PLC defaults into this subtask. This level of defaults will be used only if prior levels are not used. Once you leave the Vendor Employee ID column after entering a valid vendor employee ID, Costpoint defaults in the GLC from the Maintain Vendor Employees screen in Costpoint Accounts Payable. If the GLC defaults successfully but the PLC is not entered, Costpoint attempts to locate it from the General Labor Categories screen in Costpoint Labor. If the PLC is found, the PLC Description is located first in the Assign PLC to Projects screen and second in the Set Up Project Labor Categories (PLC) screen.