Use this screen to enter a set of vendors that is designated to charge the project. This "set," or work force, can be validated during A/P Voucher or Timesheet entry, so that only those vendors entered on the project work force can charge the project. It can also be used to designate specific Project Labor Categories for anyone who does work on the project. Using the Project Work Force to default PLCs can greatly expedite the voucher entry process. Generally, a Project Work Force is necessary when the customer places a limitation on who can charge the project, or when the project has specific Labor Category billing rates that must be used.
When the Project Work Force Required check box on the Basic Info screen (Projects » Project Setup » Project Master) is selected, you must enter a project work force, which will be validated during Timesheet or A/P Voucher entry. If the Project Work Force Required check box is not selected, entry of a Project Work Force is optional. In this case, no validation will occur during Timesheet or Voucher entry. PLCs can still be assigned to the Project Work Force for tracking or billing purposes, even if no Timesheet or Voucher validation is required.
If the Use Top Level Work Force check box has been selected in the Basic Info screen, you can set up the project work force in this screen at the top level and it will be effective for the entire project. If the Use Top Level Work Force check box has not been selected, you must set up the project work force at each charging level.
You should use this screen when initializing a project when the Project Work Force Required check box is selected in the Maintain Project Master screen (Projects » Project Setup » Project Master) or Basic Info screen or when you want to use the Project Workforce to default the PLC on the timesheet or in voucher entry. After initialization, you need to maintain this screen only when changes/additions to the Work Force require it.
Enter, or use 
to select, a valid project for which
to enter data. You should enter the top level of the project if you have
selected the Use
Top Level Work Force check box
in the Maintain Project Master screen (Projects
» Project Setup » Project Master). If you have not selected this
check box, you should enter the transaction level of the project.
If you have not selected the Project Workforce Required check box in the Basic Info screen (Projects » Project Setup » Project Master), the system will display the following warning when you enter the project ID: "Project Work Force is not required."
If the project is not a top-level project and you have selected the Use Top Level Work Force check box in the Basic Info screen, any records entered will be ignored and the system will display the following warning when you enter the project ID: "The Use Top Level Work Force box has been selected for this project. Only the record at the top level of the project will be used. Lower level records will be ignored."
This is a required field. The unlabeled field to the right displays the description of the project. This description is defined in the Basic Info screen.
This column displays each vendor available to be added to the project work force. If the project is the top level and the Use Top Level Work Force check box has been selected in the Basic Info screen (Projects » Project Setup » Project Master), your selections will apply to the top level and to all the lower levels of the project. If the Use Top Level Work Force check box has not been selected, you must select vendors for each project transaction level. Highlight the vendors you want to include in the project work force, then use the Select button.
This non-editable column displays the name of each vendor in the Vendor column. The name was defined in the Maintain Vendors screen (Accounting » Accounts Payable » Vendor Info or Materials » Purchasing » Vendor Info or Materials » Procurement Planning » Vendor Info).
Once you have highlighted vendors in the Vendors table window, click this button to move them to the Selected Vendors table window.
Click this button to move any selected vendors from the Selected Vendors table window to the Vendors table window.
This column displays the vendor of each subcontractor authorized to charge this project. If the project is the top level and the Use Top Level Work Force check box has been selected in the Basic Info screen (Projects » Project Setup » Project Master), your selections will apply to the top level and to all the lower levels of the project. If the Use Top Level Work Force check box has not been selected, you must select vendors for each project transaction level. To remove vendors from this table window, highlight the vendors who should not be included in the project work force for this project and use the Deselect button.
This non-editable column displays the name of each vendor shown in the Vendor column. The name was defined in the Maintain Vendors screen (Accounting » Accounts Payable » Vendor Info or Materials » Purchasing » Vendor Info or Materials » Procurement Planning » Vendor Info).
This screen updates the following table:
PROJ_VEND