Use this screen as the first in a three-step process to establish a vendor employee work force. Use a vendor employee work force when you want only specific subcontract employees to work on the project or when you want specific PLCs (Project Labor Categories) to default during data entry. You can elect to have a vendor employee work force required or not required. If you elect to make the vendor work force required, only the vendor employees selected in this screen will be valid for charging on this project. You can use the work force for PLC defaulting whether the work force is required or not. You can make the vendor employee work force required by clicking the Project Work Force Required check box in the Maintain Project Master screen (Projects » Project Setup » Project Master).
Vendor Employees are often used so that you can print the name of the subcontract employee on the customer’s invoice. If you don’t establish vendor employees, only the name of the subcontractor (vendor) will print on the invoice.
Use the following steps to establish a vendor employee work force:
Set up vendor employees in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info). Once vendor employees have been established, they will automatically display in the Vendor Employees group box where they can be selected to be part of the vendor employee work force for a particular project.
Use the Assign PLC to Vendor Employee Work Force screen (Projects » Project Setup » Project Labor) to link PLCs to the vendor employees after you have established the vendor work force in this screen. You can assign multiple PLCs to a single vendor employee, but only one PLC can be the default. The PLCs assigned in that screen will be the only PLCs valid for a particular vendor employee.
Assign labor rates to the PLCs by vendor employee in the Project PLC Rates by Employee/Vendor screen (Projects » Project Setup » Project Labor).
Complete these steps before you enter subcontract labor for this project.
Enter, or use the binoculars icon to select, the project for which you to want to establish a vendor employee work force. If you have clicked the Use Top Level Work Force check box in the Maintain Project Master screen (Projects » Project Setup » Project Master), you should enter the top-level project in this field. If you have not clicked the Use Top Level Work Force check box in the Maintain Project Master screen, you should enter the transaction-level project.
The columns in this group box display the vendor IDs, vendor names, vendor employee IDs, and vendor employee names that were set up in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info).
This non-editable field displays the vendor ID that has been associated with a vendor employee ID on this row of the table window.
This non-editable field displays the vendor name of the vendor that has been associated with the vendor employee ID on this row of the table window.
This non-editable field displays the vendor employee ID that was entered in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info).
This non-editable field displays the vendor employee name that was entered in the Maintain Vendor Employees screen (Accounting » Accounts Payable » Vendor Info).
Click this button to add the vendor employee that you have highlighted in the Vendor Employees table window to the vendor employee work force. Once the vendor employee has been selected, it will automatically display in the Selected Vendor Employees table window.
Click this button to remove vendor employees from the vendor employee work force. Highlight the vendor employee that you want to remove and then click this button.
This table window displays the vendor employees that have been selected for this vendor employee work force. Only these vendors will be available in the Assign PLC to Vendor Employee Work Force screen (Projects » Project Setup » Project Labor). If you want to remove a particular vendor employee from the work force, highlight the vendor employee and click the Deselect button.
This non-editable field displays the vendor (or subcontractor) that has been selected for this vendor employee work force for this project.
This non-editable field displays the vendor name of the vendor that has been selected for this vendor employee work force.
This non-editable field displays the vendor employee that has been selected for this vendor employee work force.
This non-editable field displays the vendor employee name of the vendor employee that has been selected for this vendor employee work force.
Changes to this screen update the PROJ_VEND_EMPL table.