Consultants
An important aspect of any project is the ability to monitor and control consultant and expense contracts. These contracts are called commitments.
Why use consultant management
By managing consultant contracts, you can easily access the status of your commitments. For the life of a project, you have access to the amount invoiced from and paid to your consultants, as well as the amount that you invoiced your client and the amount that the client paid you. It is easy to manage pay-when-paid situations.
At the beginning, during contract negotiation, you can verify that a consultant’s insurance policies provide adequate coverage for the life of the project.
You can manage individual consultant budgets, also from the start of the project. You can track your budgeted consultant costs and fees directly to the project and phases. This gives you an accurate picture of your commitments at each phase. You can even track multiple consultant and expense contracts for one project and phase.
As you enter vendor invoices, you can easily monitor consultant cost. Ajera automatically verifies invoices to the consultant cost budget and produces warning notices to ensure that consultants do not overbill and that projects stay within budget.
All the while, reports and inquiries provide real-time information that keeps you up-to-date on your commitments.
How to manage consultants in Ajera
To use consultant management, you perform these tasks:
- Track consultant insurance, if needed.
- Turn on consultant budgets and/or turn on expense budgets.
- Set up a consultant or an expense budget.
- Verify invoice distributions to cost budgets.
- Produce the Commitment Management report and the Resource inquiry to view the status of your consultant and expense budgets. You can compare your consultant and expense budgets to what’s been invoiced and paid.
Consultant-related reports and inquiries
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These reports and inquiries provide you with the level of detail you need to manage your commitments:
- Commitment Management report
- Consultant Pay When Paid report
- Budget Variance report
- Snapshot report
- Project Earnings report
- Project Profit report
- Billing report
- Work-in-Progress Aging report
- Vendor Insurance inquiry
- Resource inquiry
Learn the details
These links go to help. To return to this course, click the Back button.
Setting up a consultant or an expense budget
Verifying invoice distributions to cost budgets
Test your knowledge
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