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Project Profit report

Use this report to review what was spent in a selected period and project-to-date. It provides you with a quick look at budget-to-actual values including your hours and amounts for labor, expenses, and consultants. It shows percent spent and percent of profit for each project, along with budget amounts.

You can summarize information by project manager, principal in charge, project type, or department and drill down to project, phase, and full detail information.

Note:

Billed amounts are based on the invoice date, not the accounting date.
Billed amounts include invoice adjustments unless you select the Setup > Projects > Project Info tab > Billing subtab > Exclude from billed for reporting check box for an adjustment.
unavailable in ajeraCore - When using Business Development, note that this report includes amounts for production phases not linked to marketing phases and for production phases linked to marketing phases with a final disposition of Won.

Obtaining the best results

Enter a budget for your projects (Setup > Projects > Manage tab).

Audience

Principal

Project manager

CPA

Producing the report

From the Reports menu, click Project > Project Profit.

Report options

Option	Description
Company	Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.
Project	The report contains information for all projects for the period selected, unless you select a specific project in this field.
Period	The report contains information for the current month unless you select a different time period in this field.

Customize options

Option	Description
Report title	You can change the title of the report.
Sort order	Sorts the report by project, project manager, billing manager, principal-in-charge, project type, client, or department. If you use multi-company, you can also sort by company.
Project status	Prints all projects or projects of a specific status
Include marketing phases	unavailable in ajeraCore If selected, it includes Business Development marketing phases in the report.
Limit by	Only prints projects associated with the project manager or principal-in-charge who is producing the report. You can print all projects by selecting No limit. If you use multi-company, you can also limit by company.
Profit basis	Includes spent, billed, or billed + WIP in the profit calculation. The profit amount reflects the profit basis option you select here (spent, billed, or billed + WIP) minus the cost.
Labor detail group	Prints the labor detail on the report according to the order you select
Expense and consultant detail group	Prints the expense and consultant detail according to the order you select
Cap profit at contract amount	If the Profit Basis (spent, billed, or billed plus WIP) amount exceeds the contract amount, the report uses the contract amount to calculate the profit. Otherwise, it calculates the profit using the Profit Basis amount selected. Calculations are made for each phase and then summed for the project total.
Include overhead in cost	If selected, it includes overhead in cost amounts. The rates come from Company >Preferences > Payroll tab. The formula used is ((Cost * 1+DPE rate) 1+overhead rate). Note: If you are using Departments in Ajera and the Department for the employee has a different DPE and/or overhead rate from the Company Preferences settings, then the Department values are used in this calculation.
Include premium time in cost	If selected, it includes premium time in cost amounts.
Include expenses	If selected, it includes expense in report amounts.
Include consultants	If selected, it includes consultants in report amounts.
Use drilldown	If selected, you can drill down to further detail on the report. If cleared, all information, including the lowest level of detail, prints on the report.
Print notes	If selected, it displays notes entered.
Print customize options on reports	If selected, it prints a list of the report options that you select.

Report contents

The report differs based on if you selected Spent, Billed, or Billed+WIP in the Profit Basis field of the Customize options.

If you selected Spent in the Profit Basis field of the Customize options, these columns appear:

Column	Description
Status	The current status, as follows: A - Active P - Preliminary W - Work hold H - Hold B - Billing hold C - Closed M - Marketing (unavailable in ajeraCore)
Period Hours	Hours worked on the project for the selected period or range of dates
Period Spent	The amount spent on the project at the billing rates for the specified period. Includes expense and consultant spent amounts if selected to print in customize options.
Period Cost	The cost amount spent on the project for the specified period. When the Include overhead in cost customize option is selected, DPE and Overhead are included. When the Include premium time in cost customize option is selected, premium cost is included. Includes expense and consultant cost amounts if selected to print in customize options.
Budget Hours	Total hours contracted
Budget Fee	The fee amount budgeted for the project. Includes expense and consultant billed amounts if you selected to print them in Customize options. The amount budgeted for the project at billing rates.
Budget Cost	The cost amount budgeted for the project
Project-to-Date Hours	Hours worked on the project to-date
Project-to-Date Spent	The amount spent on the project at the billing rates to-date. Includes expense and consultant spent amounts if selected to print in customize options.
Project-to-Date Cost	The cost amount spent on the project to-date. When the Include overhead in cost customize option is selected, DPE and Overhead is included. Includes expense and consultant cost amounts if selected to print in customize options.
% of Budget Hrs	The percent of hours budgeted that have been worked: Project-to-Date Hours / Budgeted hours * 100.
% of Budget Spt	The percent of fee budget that has been spent: Project-to-Date Spent / Fee budget * 100
% of Budget Cst	The percent of the cost budget that has been spent: Project-to-Date Cost / Cost budget * 100
Spent Profit	The amount of profit you have made on the project at spent value: Project-to-Date Spent - Project-to-Date Cost.
Spent %	The profit percent you have made on the project at spent value: (Spent - Cost) / Spent * 100

If you selected Billed in the Profit Basis field of the Customize options, these columns appear:

Column	Description
Status	The current status, as follows: A - Active P - Preliminary W - Work hold H - Hold B - Billing hold C - Closed M - Marketing (unavailable in ajeraCore)
Period Hours	Hours worked on the project for the selected period or range of dates
Period Billed	The amount billed for the specified period. Includes expense and consultant billed amounts if you selected to print them in Customize options
Period Cost	The cost amount spent on the project for the specified period. When the Include overhead in cost Customize option is selected, DPE and Overhead is included. When the Include premium time in cost Customize option is selected, premium cost is included. Includes expense and consultant cost amounts if selected to print in Customize options.
Budget Hours	Total hours contracted
Budget Fee	The fee amount budgeted for the project. Includes expense and consultant billed amounts if you selected to print them in Customize options. The amount budgeted for the project at billing rates
Budget Cost	The cost amount budgeted for the project
Project-to-Date Hours	Hours worked on the project to-date
Project-to-Date Billed	The amount billed on the project. Includes expense and consultant billed amounts if selected to print in Customize options
Project-to-Date Cost	The cost amount spent on the project to-date. When the Include overhead in cost Customize option is selected, DPE and Overhead is included. When the Include premium time in cost Customize option is selected, premium cost is included. Includes expense and consultant cost amounts if selected to print in Customize options.
% of Budget Hrs	The percent of hours budgeted that have been worked: Project to-date hours/Budgeted hours * 100
% of Budget Bill	The percent of fee budget that has been billed: Project to-date billed/Fee budget * 100
% of Budget Cst	The percent of the cost budget that has been spent: Project to-date cost/Cost budget * 100
Billed Profit	The amount of profit you have made on the project at billed value: Project to-Date Billed - Project to-Date Cost
Billed %	The profit percent you have made on the project at billed value: Billed + WIP Profit %

If you selected Billed+WIP in the Profit Basis field of the Customize options, these columns appear:

Column	Description
Status	The current status, as follows: A - Active P - Preliminary W - Work hold H - Hold B - Billing hold C - Closed M - Marketing (unavailable in ajeraCore)
Period Hours	Hours worked on the project for the selected period or range of dates
Period Bill + WIP	The amount billed plus the WIP amount for the specified period. Includes expense and consultant billed amounts if you selected to print them in Customize options
Period Cost	The cost amount spent on the project for the specified period. When the Include overhead in cost Customize option is selected, DPE and Overhead is included. When the Include premium time in cost Customize option is selected, premium cost is included. Includes expense and consultant cost amounts if selected to print in Customize options.
Budget Hours	Total hours contracted
Budget Fee	The fee amount budgeted for the project. Includes expense and consultant billed amounts if you selected to print them in Customize options. The amount budgeted for the project at billing rates.
Budget Cost	The cost amount budgeted for the project
Project-to-Date Hours	Hours worked on the project to-date
Project-to-Date Bill + WIP	The amount billed plus any outstanding WIP on the project. Includes expense and consultant billed amounts plus any outstanding WIP if selected to print in Customize options.
Project-to-Date Cost	The cost amount spent on the project to-date. When the Include overhead in cost Customize option is selected, DPE and Overhead is included. When the Include premium time in cost Customize option is selected, premium cost is included. Includes expense and consultant cost amounts if selected to print in Customize options.
% of Budget Hrs	The percent of hours budgeted that have been worked: Project to-date hours/Budgeted hours * 100
% of Budget B + W	The percent of the fee budget that has been billed plus any outstanding WIP on the project: (Project to-date billed + WIP)/Fee budget * 100
% of Budget Cst	The percent of the cost budget that has been spent: Project to-date cost/Cost budget * 100
Billed + WIP Profit	The amount of profit you have made on the project at billed value: Project to-Date Billed + WIP - Project-to-Date Cost
Billed + WIP %	The profit percent you have made on the project at billed + WIP value: Billed + WIP Profit/Project to-Date Billed + WIP * 100 and rounded to the nearest whole number

Drill-down detail

When you drill down, the detail displays entries that occurred for the period or date range that you selected. For example, if you billed a fee job during that period, the Billing Fee entries are listed. If you entered WIP during that period, labor, expense, or consultant entries are listed.

The detail report displays the current status of the WIP, based on the period or date range that you selected.

If the amounts and hours detail was	then this date appears	and these amounts appear
Entered as unbilled WIP	WIP date	Cost and earned amounts
Entered and billed	Invoice date	Cost, earned, and billed amounts
Entered in prior period, but billed in period selected for WIP billed as Time & Expense	Invoice date	Billed amounts

Note:

For WIP billed as part of fee, the detail is not displayed, since the billed amounts are determined by the worksheet entry.

Billed fee in period	Date	Amounts
Billed fee entered on a worksheet	Invoice date	Billed amounts