Licenses

The PPM Administrator application shares product license information across the entire Deltek PPM product suite.

Use this form to add a new license, delete a license, assign/unassign a user to/from a license, or terminate a user's session.

Note: PPM Administrator retains existing product licenses, automatically adding users assigned to those products.

This form presents information in two views (Licenses Detail View and Licenses List View), which dictate how PPM Administrator displays licenses. For details on how to switch between views, see the corresponding description in the table below.

To access this form, see Display the Licenses Form.

Field	Description
+ New License	Click this button at the upper right of the Licenses form to add a license. Enter information for the license on the various fields on Licenses Detail View.
	Click this icon to display the Licenses List View. Fields are displayed in columns in a grid, rather than on separate tabs of the form. In each grid, you can display and edit data for multiple records at one time, with data for each record displayed in a row. This makes it easy to compare and update multiple records at one time because you do not have to open individual records. For more information, see the Columns on the Licenses List View description on this page. You can add, remove, or change the order of the columns in the grid. For more information about the common buttons and options and how they function, see Basics .
	Click this icon to switch to Licenses Detail View, and edit the contents of a single record. All fields for the selected record are displayed on the form, typically on one or more tabs. Initially, the detail view is used by default when you open hub forms. For more information, see the Tabs on the Licenses Detail View description on this page. You can delete, assign users to a license, or terminate a user's session.
	These grid header options only display on Licenses List View. These options allow you to filter the list and select columns by clicking the corresponding icon. For more information, see Working with Grids.
Tabs on the Licenses Detail View	Use these fields to set up detailed information for new licenses on Licenses Detail View: Product Name: Enter or select the product name associated with the license key from the drop-down list, which contains all products installed in the database. License Type: This field displays the license type. The value in this field is based on the license key and can be any of the following: Concurrent —This is a number of licenses purchased for use by any individual at the license. As long as the maximum number of users is not exceeded, any users can access the application at the same time. You can enter only one concurrent license for the same product. Named — This is a license purchased for each individual's exclusive use. Submitter — This is a limited license that only provides access to the Submittals hub in Acumen Touchstone to allow users to submit schedules for projects to which they have been assigned. This license, like the named license, only allows the licensed number of users to be assigned to the license. Evaluation — This license only applies to Open Plan, aligning with the introduction of an educational license for limited-time product evaluation. It functions as a concurrent license with a pre-defined expiration date and derives the number of licensed users from the license key. Client Number: Enter client number associated with the license. Organization: Enter the name of the organization. Expiratin Date: This non-editable field is derived from the license key. It ensures users cannot log in to Open Plan after the expiration date. The expiration date is not stored in the database. License Key: Enter a valid license key. You will be able to see the key as you type it, but it will be masked when viewed later. Licensed Users: This field displays the number of users allowed based on the license key. Assigned Users: This field displays 0 until users have been assigned to the license. Click the number of users assigned to the license. Clicking the number displays the Assigned Users dialog box. Logged In Users: This field displays 0 until users have successfully logged in to the product. Click the number of users currently logged in to a product license. Clicking the link displays the Logged In Users dialog box. Logged In SYSADMINS: This field displays the number of users currently logged in as SYSADMIN. Clicking the link displays the Logged In SYSADMINS dialog box Note: The product name and license key must be a valid combination based on the license.
Columns on the Licenses List View	Use these columns and options to manage user records in the Licenses grid on the Licenses List View. CLIENT NUMBER: This column displays the role description. LICENSE KEY: This column displays the masked licenses key. ORGANIZATION: This column displays the name of the organization. EXPIRATION DATE: This column is not included in the default columns. It is derived from the license key and ensures users cannot log in to Open Plan after the expiration date. For other license types that do not have an expiration date, the column will be empty. PRODUCT NAME: This column displays the product specified by the license. LICENSE TYPE: This column displays the license type. LICENSED USERS: This column displays the number of users allowable as specified by the license. ASSIGNED USERS: This column displays the number of users assigned to the license. It displays 0 until users have been assigned. Clicking the number displays the Assigned Users dialog box. LOGGED IN USERS: This column displays the number of users currently logged in to a product license. It displays 0 until users have successfully logged in to the product. Clicking the link displays the Logged In Users dialog box. LOGGED IN SYSADMINS: This column displays the number of users currently logged in as SYSADMIN. Clicking the link displays the Logged In SYSADMINS dialog box. : Click this button to delete the selected license, assign a user to the license, or disconnect the user from the license.