Vouchers

This field displays the check number associated with the selected voucher from the main screen.

This field displays the check date of the check number associated with the selected voucher from the main screen.

This field displays the check amount of the check used to pay the selected voucher from the main screen.

This field displays the currency code used for payment of this selected voucher.

This field displays the unique voucher number that was assigned to this voucher in the Enter A/P Vouchers (Accounting\Transaction\Vouchers) or Enter PO Vouchers (Accounting\Transaction\Vouchers) screens.

This field displays the type of voucher that was entered - either A/P or PO.

This field displays the number your supplier assigned to the invoice.

Because this field is optional in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers), not every voucher number may have an invoice number.

This field displays the date that defaulted or that you entered in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers).

This field displays the date that defaulted (based on vendor terms) or that you entered in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers).

This field displays the date that defaulted (based on the vendor terms and due date) or that displayed in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers).

This field displays the transaction currency code for this voucher number.

The transaction currency is the currency the vendor used on the voucher sent to you.

This field displays the cost amount of the invoice, including taxes, but not recognizing any discount for early payment.

The cost amount is stated in the transaction currency.

This field displays the transaction currency amount that remains on the voucher, after the amount paid is subtracted from the amount due.

This field displays the amount already paid on the voucher stated in the pay currency.

This is the currency used to pay the vendor.

This field displays the ID of the last user to change this voucher before posting.

This field displays the amount that defaulted via a discount percentage and discount date in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers).

This field displays the last payment date that will allow an early payment discount.

This field is calculated based on vendor terms, but may be subject to override in the Enter A/P Vouchers screen (Accounting\Transaction\Vouchers).

This field displays the amount of the discount that was actually taken on the voucher.

This field displays the pay vendor ID.

The pay vendor is usually the same as the vendor but it can be changed in the Vendor User Flow screen (Accounting\Maintain\Vendors) if the Allow Different Pay Vendors checkbox is selected in the Vendor Settings screen.

You can also change it on the unposted voucher if the Allow Edits to Pay Vendor on Voucher checkbox is selected in the Vendor User Flow screen (Accounting\Maintain\Vendors).

This field displays the pay vendor name.

This field displays the pay location from the Vendor User Flow screen.

This field displays the PO number, if any, that relates to this PO voucher.

This field displays the PO release number, if any, that relates to this voucher.

This field displays the subcontractor status of the payee.

"N" (No) is displayed if the vendor is not a subcontractor, "Y" (Yes) if the vendor is a subcontractor.

This field will display the invoice period of performance entered in the Header tab of the selected voucher.

If you are using subcontractors in your business, they may be covered by insurance and/or bonds. Insurance and/or bonding coverage information is entered in the Subcontractor Insurance Types screen (Accounting\Configure\Vendors) or the Subcontractor Bond Types screen (Accounting\Configure\Vendors).

If your company does not use subcontractors, this field will be blank.

If you identified a vendor as a subcontractor in the Vendor User Flow screen (Accounting\Maintain\Vendors), you chose a date to use for comparison with the insurance and/or bond coverage dates. Two of the possible choices are tied to A/P processing: the invoice date and the payment selection date.

The third choice is invoice period of performance. When you choose the invoice period of performance date, you can enter the date here, or the system's (today's) date will be the default. If the subcontractor was not covered during this period of time, a warning will display before payment of any invoice is allowed.

If the vendor is identified as a "Pay When Paid" vendor and the project charged is also identified as a "Pay When Paid" billing project, a "Y" will display in this field. This voucher cannot be paid until the vouchered costs are billed and fully paid.

If there is no "Pay When Paid" status, "N" (No) will display.

This field displays any notes that were entered on the voucher line.

This field displays the document location.

When you enter vouchers, you have the ability to scan documents and save them to the location shown here.

This field displays an "N" or a "Y," depending on the selection you made in the Header tab to print entered check notes on blank laser checks.

This field displays the fiscal year to which the voucher was posted.

This field displays the period to which the voucher was posted.

This field displays the subperiod to which the voucher was posted.

This field displays the sequence number of the posted voucher.

This field displays the remaining balance on the voucher.