APPROVE VOUCHERS

Use this screen to approve vouchers if you selected the Require Approvals checkbox in the A/P Voucher Settings screen. Vouchers that exceed the currency amount specified in the Approval Required Above field in the A/P Voucher Settings screen require approval before being you can post them to the A/P files. PO Vouchers also require approval, subject to the Option selected and the Above amount established in the Approval Required group box in the PO Voucher Settings screen. Also, PO vouchers that exceed the Discrepancies Allowed limits specified in the PO Voucher Settings screen will be set to an unapproved status, even if they fall below the Approval Required Above limit. Only users who have been set up in the Approver Settings screen can use this screen.

Approve vouchers after the voucher has been entered and the data entry verified. You can do this any time from the initial voucher entry to running the Post Vouchers process. You can post only approved vouchers to the A/P files.

Approver

The ID of the person entering the screen to approve the vouchers is displayed here. This field is not editable.

AP Approval Reqd Above

This amount is displayed from the Approval Required Above field in the A/P Voucher Settings screen.

PO Approval Reqd Above

This amount is displayed from the Above field in the Approval Required group box in the PO Voucher Settings screen.

Amount Discrepancies Allowed

Unit Cost

This non-editable field displays the discrepancy amount threshold for the unit cost. You originally set this value in the PO Voucher Settings screen.

PO Line

This non-editable field displays the discrepancy amount threshold for the PO voucher line amount. You originally set this value in the PO Voucher Settings screen.

PO

This non-editable field displays the discrepancy amount threshold for the total PO voucher amount. You originally set this value in the PO Voucher Settings screen.

Percent Discrepancies Allowed

Unit Cost

This non-editable field displays the discrepancy percentage threshold for the unit cost. You originally set this value in the PO Voucher Settings screen.

Quantity

This non-editable field displays the discrepancy percentage threshold for the PO voucher line quantity.

Table Window

Vendor

This field displays the vendor ID from the Enter A/P Vouchers or Enter PO Vouchers screens.

Vendor Name

This field displays the vendor name from the Enter A/P Vouchers or Enter PO Vouchers screens.

Voucher No

This field displays the number of the voucher that is pending approval. You entered the vouchers in the Enter A/P Vouchers or Enter PO Vouchers screens.

Invoice Amt

This field displays the amount for which the voucher was entered in the Enter A/P Vouchers or Enter PO Vouchers screens.

Invoice No

This field displays the invoice number.

Appr

To approve this voucher for posting to the A/P files, change this field to a "Y."

Hold

Enter "Y" (Yes) to place this voucher on hold, or "N" (No) to take it off hold status. You cannot post vouchers on hold status to the General Ledger.

Over Budget

Enter "Y" (Yes) or "N" (No) to indicate whether this project will be over budget because of this voucher.

Invoice Date

This field displays the invoice date.

Terms

This field displays the terms set up in the Enter A/P Vouchers or Enter PO Vouchers screens.

Discount

This field displays the discount percent from the Enter A/P Vouchers or Enter PO Vouchers screens.

Discount Date

This field displays the discount date from the Enter A/P Vouchers or Enter PO Vouchers screens.

Discount Amt

This field displays the discount amount from the Enter A/P Vouchers or Enter PO Vouchers screens.

Due Date

This field displays the due date from the Enter A/P Vouchers or Enter PO Vouchers screens.

Due Amt

This field displays the total amount due from the Enter A/P Vouchers or Enter PO Vouchers screens.

Manual Ck

This field displays whether or not a manual check is cut. "Y" (Yes) means a manual check needs to be sent; "N" (No) means a regular A/P check will be sent.

Entry User

This field displays the ID of the person who entered the voucher.

Vchr Type

This field indicates whether this is an A/P or a PO voucher.

PO Discrepancy

If any one of the discrepancies from the PO Voucher Settings screen is over, "O" will display. If any discrepancy is under, "U" will display. If there are discrepancies that are over and under, "O" will always display. If there are no discrepancies, "N" will display.

Rcpt Discrepancy

If any one of the discrepancies from the PO Voucher Settings screen is over, "O" will display. If any discrepancy is under, "U" will display. If there are discrepancies that are over and under, "O" will always display. If there are no discrepancies, "N" will display.

Discr Calc Date

This field displays the discrepancy calculation date.

Trans Currency

This column displays the currency code for the transaction currency. The transaction currency is the type of currency that your vendor used on this invoice.

Pay Currency

This column displays the currency code for the pay currency. The pay currency is the type of currency that you will use to pay this voucher.

Func Invoice Amt

This column displays the amount of this voucher in your company's functional currency.

Voucher Detail

Select this pushbutton to open the Voucher Detail Subtask.

Manual Check

Select this pushbutton to open the Check subtask.

PO Vchr Lines

Select this pushbutton to open the PO Voucher Lines subtask.

Exchange Rate

Select this pushbutton to open the Exchange Rates subtask.