Use this subtask to review and edit A/P transactions that occur in a currency other than your company's functional currency. For transactions initiated in Costpoint Accounts Payable (A/P Vouchers), all of this subtask will be editable. For transactions initiated in Costpoint Purchasing (PO Vouchers), the Transaction Currency to Functional Currency rates will be editable only in the Edit Payment Status by AP Account or Edit Payment Status by Vendor screen.
This field displays the voucher number from the main screen.
These fields display the vendor ID, vendor name, and location from the main screen.
The transaction currency for this voucher displays in this field. This is the currency your vendor used on the invoice and the currency entered and saved on this voucher.
The payment currency for the voucher displays in this field. This is the currency you will use in payment of the voucher. You can change the pay currency here until the voucher is paid in full. For those vouchers that will be partially paid, a different currency can be used for each payment. If you change the pay currency, please review the Functional Currency to Pay Currency Exchange Rate Info group box on this screen. Any pay currency selected must also belong to the same rate group as the transaction currency.
This field displays the rate group description used for this transaction. For those transactions entered without a rate group (the transaction, payment, and functional currency are all the same), this field will populate with the Default Rate Group from the Multicurrency Settings screen in Costpoint Multicurrency.
If your currency exchange rates are tracked by date, the exchange rate used for this functional to pay will be the date or range of dates in which this voucher date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will be included only if you selected the Use period rate, if available checkbox in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the transaction rate used for this transaction to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
If you change this date, the Trans to Func or Trans to Euro and Euro to Func fields will default to 0.
This field mimics the Trans to Func field rate when non-Euro currencies are used. If you use a Euro currency, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Trans to Euro and will display the rate for the transaction to Euro currency. This field will display as Trans to Func if non-EC currencies are being exchanged.
For those transactions that involve countries that are EC members, this field will be titled Euro to Func and will display the rate for the Euro to functional currency. This field will display as N/A if non-EC currencies are being exchanged.
Select this pushbutton to refresh the Rate field with information from the Trans to Func or Trans To Euro field.
The fields in this group box will be disabled for those vouchers that have the same transaction and pay currency.
If your currency exchange rates are tracked by date, the exchange rate used for this functional to pay will be the date or range of dates in which this rate date falls. Costpoint will first look to exchange rates by date, then to exchange rates by period. (Exchange rates by period will only be included if the Use period rate, if available checkbox has been selected in the Multicurrency Settings screen in Costpoint Multicurrency.)
If your currency exchange rates are tracked by period, the transaction rate used for this transaction to functional exchange will be the period rates (period end rates for the last day of the period, and period average rates for all other dates) in which this rate date falls.
This field is editable, and if you change this date, the Trans to Func or Trans to Euro and Euro to Func fields will default to 0.
This field mimics the Trans to Func field rate when non-Euro currencies are used. If you use a Euro currency, this field will be the product of the Trans to Euro and Euro to Func fields. The fraction that is displayed to the right of the Trans to Euro field is the value of one divided by the Euro to transaction currency exchange rate.
Select this checkbox to hold the last rate saved in these fields. You can enter other rates into Costpoint, but they will not be applied to this voucher (for gain or loss calculation) unless this checkbox is unchecked.
For those transactions that involve countries that are EC members, this field will be titled Func to Euro and will display the rate for the functional to Euro currency. This field will display as Func to Pay if non-EC currencies are being exchanged.
For those transactions that involve countries that are EC members, this field will be titled Euro to Pay and will display the rate for the Euro to pay currency. This field will display as N/A if non-EC currencies are being exchanged.
Use this pushbutton to refresh the Rate field with information from the Func to Pay field.