Setting up supporting detail

If you want to include supporting detail with your invoice, follow these instructions as part of setting up an invoice format.

Supporting detail appears on a separate page at the end of the invoice. You can select to print it for draft and final client invoices. You can select to include the following as supporting detail:

  • Supporting detail (known as the Pre-Billing Worksheet when it prints with draft invoices). It is a detailed listing of labor and expenses on a project.
  • Employee timesheets for time applied to the client invoice.

To set up supporting detail

  1. Click the Supporting Detail tab.
  2. In the Draft and Final areas of this tab, use the check boxes to select the type of information you want to include in the supporting detail for draft and final invoices:
For Do this

Support options:

Print

Select the check box to print the supporting detail (Pre-Billing Worksheet).

If you want to print a heading other than Pre-Billing Worksheet for draft invoices or Invoice Supporting Detail for final invoices, change the name in the Heading field.

Notes

Select the check box to print notes that were entered on timesheets, expense reports, vendor invoices, and in-house expenses.

Phase summary

Select the check box to print the phase summary.

WIP status

Select a check box for each type of invoice transaction you want to include in the supporting detail:

Status Description

Billable

Ready for billing and included on the invoice.

Defer

Not included on the current invoice but automatically included on the next invoice.

Hold

In a pending state and not included on the current invoice.

Nonbillable

Project-related but not being billed. The project still shows the cost amount but no spent amount. The nonbillable costs are included on your project reports when you select to show cost, and they affect the profit calculation for the project.

Write-off

Reflected on the project and the financials as a write-off. The project still shows the cost and spent amounts. When you write off an amount by changing the status of the work-in-progress (WIP) item, it appears on your project and financial reports as a write-off.
Phases with WIP only To include only phases that have work-in-progress (WIP), select this check box.
Include marketing phases

unavailable in ajeraCore - Select this check box to include phases that have a billing type of Marketing.

To include work-in-progress (WIP) for marketing phases, select a WIP status of Nonbillable.

Timesheet options:

Print

Select the check box to print timesheets.

As part of the supporting detail, you can also print timesheets for all employees who had time applied to the invoice.
Print billing types Select the check box to print information only for projects or phases with a billing type that is time and expense, fee-basedClosed The project or phase is contracted to bill for the value of the work performed, not for the actual time and expenses expended. These projects or phases are identified with a billing type of Fixed Fee, Percent Complete, Unit Price, or Percent of Construction Cost., or both time and expense and fee-based.

Project and phase ID

Select the check box to print the project and phase IDs, in addition to project and phase names, on the timesheet.

Approval block

Select the check box to print information about who approved a timesheet and when.

Employee signature line

Select the check box to print an area on the timesheet for an employee signature.

Supervisor signature line

Select the check box to print an area on the timesheet for a supervisor signature.
  1. Click Save.