Profit and Loss Statement

This report displays basic financial information that measures income relative to expenses for a specified period of time. This report is also called a P&L statement or an Income statement. Use this report to help you evaluate your profitability and make adjustments as needed. For comparative purposes, this report includes options to:

  • Display various combinations of actual amounts and budget amounts by time periods
  • Choose to print the difference between columns as an amount, or as an amount and percentage
  • Define several different statements for various purposes

Audience

Owners and shareholders

Principal

Accounting

CPA

Report versions

The Profit and Loss Statement and its report views are available in two versions:

Microsoft SQL Server Reporting Services 2005 version

Producing the report

From the > Reports menu, click Financial > Profit and Loss Statement.

Note:

Select a report or customize option only after the report fully loads.

Report options

Option

Description
Department The report contains information for all departments unless you select a specific department in this field.

Company

Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field.

Period

The report contains the balance for the current month unless you select a different time period in this field.

If you select Select Dates, a start date is required.

After changing report options, click (Refresh). 

Customize options

Option

Description

Report title

You can change the title of the report.
Columns 1, 2, 3, 4 You can select to print one of the following in each of four columns: current month, current month budget, current month one year ago, current month budget one year ago, year-to-date (YTD) this year, YTD one year ago, YTD budget this year, YTD budget one year ago. You can also leave a column blank.
Print variance (column 1 - column 2) Prints the difference between the two columns as an amount, or prints an amount and percentage. You can also select not to print the variance.
Print variance (column 3 - column 4) Prints the difference between the two columns as an amount, prints an amount and percentage. You can also select not to print the variance.

Basis to report

Prints information for a cash or accrual accounting basis.
Print logo

If selected, Ajera prints the company logo from Company > Preferences > General tab > Reports Logo field.

Multi-company only. If selected, Ajera prints the logo of the employee's company.
Print percent of revenue if selected, Ajera displays the percent of total income (whole numbers)
Sort by department If selected, Ajera prints information by department

Use account group summary

If selected - and if the Summarize on Financial Reports check box is selected for the account group - Ajera prints a summary line for all accounts in an account group, instead of amounts for each individual account.
Print all accounts If selected, Ajera prints all accounts.

Print account number

If selected, Ajera includes account numbers on the report.
Round to nearest dollar If selected, Ajera rounds the amounts to the nearest dollar.
Capitalize account type If selected, Ajera displays the headings for the account types and totals in all capitals.

Print customize options on reports

If selected, Ajera prints a list of the options that you select.

Financial Statement Designer version

Producing the report

From the Reports menu, click > Financial > Financial Statements > Profit and Loss Group.

Report options

Option

Description
Change View The report contains the balance for the previous month unless you click (Change View) and select a different time period. The report will include the activity for the end of the month of the time period selected.

After changing the reporting period, click (Refresh) .

Customize options

From the Reports menu, click Manage Financial Statements > Designs. Click Open, and double-click the profit and loss statement design you want.