Entering bank register transactions

To enter bank register transactions

From the > Manage menu, click Bank Register.
If the transactions you want to enter are not for the bank account listed, select a different bank account.
Complete one row of the table for each transaction you want to enter. Enter a transaction as follows:

For

Do this

Date

Enter the date of the transaction.

Type

Enter the type of transaction, such as a check, bank transfer, or electronic funds transfer payment.

Note:

For a miscellaneous adjustment, complete either the Payments or Deposits field, as applicable.

To record a check number as a voided check, select Void Check and complete the Date and Check Number fields only. When you move your pointer off the row, Ajera marks the Voided check box. To void the check in Ajera, void the vendor check or void the paycheck.

For a service charge, interest paid, or interest earned, if you specified an allocated account in Company Bank Accounts, Ajera will automatically enter the allocation entries. If you want to edit these entries, see Step 4.

Payee

For payment transactions only. Enter the recipient of the funds. For example, if you wrote a check, the company you wrote the check to. Leave blank if there is no payee, such as for service charges.

Check number

For checks, type the check number.

Reference

For transactions other than checks, such as electronic funds transfer (EFT) payments, type the reference number.

Payments

For payments, such as checks, type the payment amount.

Deposits

For deposits, type the amount of the deposit.

Import

For imported credit card items. Click the

to open the Credit Card Import List and select an imported credit card item.

Voided

View only - Indicates if an item was voided.

Cleared

If you know that the transaction cleared your bank account, click the Cleared check box.

Ajera automatically enters an account distribution for transaction types that have accounts assigned to them in > Setup > Company > Bank Account. Otherwise, a table appears for you to distribute the amount to the appropriate account.

Do this

Ajera entered the distribution and you want to change it

Click the row for the transaction you want to change, and click the Edit button. Change the distribution in one of the following ways:

Do this

Change an amount

Click the field in the debit or credit column and type the new amount.

Add an account

On a blank row, click the Account field.
Select the account for the transaction.

If you select an allocated account, a message appears, confirming that you want to distribute overhead expenses among specified departments. If you click the Yes button, skip to Step 4 of these instructions.

If you are using departments, in the Department field, select the department.
Type the credit or debit amount for the account.

Delete an account

Click the row of the account you want to delete, and click the Delete button.
Click Yes to delete the row.

When you click on the next blank row and the distribution is in balance, a Save button is available.

A table appears for you to enter a distribution

In the account field, select the account for the transaction.

If you are using departments, in the Department field, select the department.
Type the credit or debit amount for the account in the appropriate field.
Add additional account distributions in the same way, as needed.
When you click on the next blank row and the distribution is in balance, a Save button is available.

To view direct deposit information, select an AP direct deposit entry and click the Dir Deposit button.

This opens the Vendor Direct Deposit Payments List window which displays the invoice detail included in the direct deposit. You can delete payments or regenerate the direct deposit file from this window.

Note:

The direct deposit file format created supports US bank NACHA format only.

Click Save.