Entering a miscellaneous receipt

Enter a miscellaneous receipt to enter receipts that are not applied to a client invoice.

To enter miscellaneous receipts

  1. From the > Manage menu, click Client Receipts.
  2. For the type, select Miscellaneous Receipt.
  3. For the payer, enter the name of the company or person issuing the payment.
  4. Multi-company only. For the receipt company, enter the name of the company receiving the payment.
  5. For the receipt date, enter the date of the receipt. This date appears on the Client Receipt Register and Client Invoice Aging reports. Ajera uses this date as the accounting date for the Accounts Receivable (accrual accounting) and Revenue (cash accounting) general ledger entries.
  1. For the method, enter the method of payment, such as a check or electronic funds transfer (EFT).
  2. You can enter an identification number for the receipt, such as a check number or routing ID. This ID appears on statements and aging reports.
  3. You can enter the ABA number that you write on the deposit slip for this receipt. On a check, the ABA number appears in the upper right area. It uniquely identifies the receipt.

  4. Click (attachments button) and add attachments, by linking to related files. A linked file must be in a shared location for other people to open it (for example, on a shared network or a website).  

  5. If you enter an amount, enter the total amount of the receipt. As you enter distributions, Ajera displays the remaining amount. If you do not enter an amount, Ajera calculates it for you as you enter distributions.
  6. Enter any notes about the receipt. For example, you might enter notes such as: Need to call the client to see how they want to handle the overpayment, hold for future invoice or refund.
  7. In the table part of the window, you complete one row for each distribution for the receipt. Enter the account to credit for the amount of the distribution.
  8. unavailable in ajeraCore unless you have the Departments add-on - If you selected an account that has a type of income, billable cost, expense or other income, enter the department to credit for the amount of the distribution.
  9. Enter or change the amount, if needed.
  10. Enter additional distributions, as needed.
  11. Click Save.
  12. After you enter all the receipts that you want to include on a deposit, create the deposit.
Note: Receipts not deposited are pending deposits and do not appear in the bank register.