Creating a deposit

As you enter receipts, Ajera adds them to a list. When you have entered all the receipts that you want to include on a particular deposit, you create the deposit (which then appears on your bank register).

To create a deposit

  1. From the > Manage menu, click Client Receipts.
  2. Click the Deposits tab. The table on this tab contains a list of existing deposits.
  3. Click the New Deposit button. The table on the tab now contains a list of all client and miscellaneous receipts not currently associated with a deposit.
  4. Select the bank account where you deposit the funds.

Multi-company only. You can make a deposit for a company only to that company's bank accounts.

  1. Enter the date when you make the deposit at your bank.

When you enter a receipt, Ajera use the receipt date for

  • the Accounts Receivable and Pending Deposit general ledger entries for accrual basis
  • the Miscellaneous Revenue and Pending Deposit general ledger entries for cash basis 

When you create the deposit, which creates the bank entry, Ajera uses the deposit date for the Cash and the reversing Pending Deposit general ledger entries. The deposit date is used for the bank entry and the receipt date is used on the Client Invoice Aging report. The Client Receipts Register uses both dates when they exist.   

For Pending deposit receipts (not yet attached to a deposit) the deposit date is blank because no bank entry has been created yet.

  1. In the Reference field, you can optionally enter an ID or description that helps you to identify this deposit.
  2. Enter any notes about the deposit.

  3. Click (attachments button) and add attachments, by linking to related files. A linked file must be in a shared location for other people to open it (for example, on a shared network or a website).  

  4. Review the receipts in the table. If you want to exclude a receipt from this deposit, clear the Deposit check box for that receipt. Any receipts that you exclude from this deposit remain available to be included in another deposit.

As you exclude receipts for the deposit, Ajera updates the totals on the bottom of the window:

This total Contains

Total receipts

The total of all receipts on the list

Total deposit

The total of all receipts included in this deposit
  1. Click Save. Ajera makes an entry for the deposit on your bank register.