Changing a timesheet

After you submit a timesheet, you can no longer change it unless you unsubmit it or your supervisor/accounting manager rejects any time on it.

After hours are paid or billed, you can add notes but you cannot change the hours.

To change a timesheet

1. From the > Manage menu, click Time & Expense.
2. Click the My Timesheets tab. In the table, you can choose to:

• View the sort order or appearance of columns differently.
• Add optional columns to see additional information. Click (Customize), click the columns you want to add, and click OK.

Column	Description
Submitted	Indicates if the timesheet was submitted
Time rejected	Indicates if any time on the timesheet was rejected
Supervisor approved	Indicates if the supervisor approved the timesheet
Project manager approved	Indicates if the project manager approved the timesheet
Accounting approved	Indicates if the accounting manager approved the timesheet
Target billable %	Lists the targeted billable percent
Actual billable %	Lists the actual percent billable
Paid	Indicates if payroll has been processed for the employee
Regular	Indicates total regular hours on the timesheet
Overtime	Indicates total overtime hours for each overtime type set up in > Setup > Company > Payroll > Pays.

• Change which timesheets appear in the table. Click (Change View), enter the following information, and click OK.

To view timesheets	Do this
For a certain period	In the Date Range field, click the date or time period you want to view timesheets for. To choose a range of dates, click Select Dates and then enter the beginning and ending dates in the fields that appear to the right.
Show only my employees	This option only appears if you are set up as an accounting manager, who by default sees all employees. Select the Show only my employees check box to see only your own direct reports instead of a list of all employees.
Show multilevel employees	This option only appears if you are set up as a supervisor, not as an accounting manager, and your company preferences are set up to allow multilevel timesheet approval ( > Setup > Company > Preferences > Time & Expense Entry tab ). Select the Show multilevel employees check box to see employees who report directly to you and those employees who report to supervisors who report to you.
If submitted	You can choose to see only timesheets that were submitted only by the employee, not submitted by the employee, or all timesheets. In the Employee field, make a selection.
If supervisor approved	You can choose to see only timesheets that were approved by the supervisor, not approved by the supervisor, or all timesheets. In the Supervisor field, make a selection.
If accounting approved	You can choose to see only timesheets that were approved by accounting, not approved by accounting, or all timesheets. In the Accounting field, make a selection.
If project manager approved	You can choose to see only timesheets that were approved by the project manager, not approved by the project manager, or all timesheets. In the Project Manager field, make a selection.

3. Click the date for the timesheet you want to change, and click Edit.

5. Make changes as needed:

To change	Do this
The project, phase, or activity	Either begin to type it or click . Multi-company only. If you select a project that is not linked to your company, Ajera creates intercompany entries.
Hours for direct time	In the table at the top of the window, change the hours in the applicable cell.
Hours for overhead	In the table in the middle of the window, change the hours for the applicable cell.
Overtime or other premium time	In the table at the top or in the middle of the window, click the applicable cell. In the Hours Detail table, change the overtime or premium time hours. In the Hours Detail table, change the regular hours, if needed, so the total number of hours you worked for that project/phase/activity on that day is correct. A plus sign + appears in a cell to indicate that the cell total contains different types of hours in addition to regular time.
Notes	In the table at the top or in the middle of the window, click the applicable cell. In the Hours Detail table, enter notes in the Notes column for the hours you want to annotate. A note symbol appears in the cell in table at the top of the window if notes are attached.

6. To delete a row in the table at the top or middle of the window, do one of the following:

• Click the row, click Delete, and click Yes to delete it.
• Right-click the row, click Delete row, and click Yes to delete it.

7. To clear the contents of a timesheet cell, right-click the cell, click Clear contents, and click Yes to clear the contents of the cell.
8. Do one of the following:

• If you are not ready to submit the timesheet, click Close. You can open it later. Ajera saves it under its week ending date.
• If you are finished with the timesheet and want to send it for approval, click Submit. Click Close.