Maconomy Workspace Client Help

Show Vendor Reconciliation Workspace

Use this workspace to review vendor entries and the entries used to reconcile them (for example, to see an invoice and the payments and credit memos that reconciled it).

You can review vendor invoices, vendor credit memos, manual payments from a general journal, automatic payments from approval of payment selections, cash discounts, and exchange rate differences.

Use this workspace to display vendor entries and the entries that reconciled them.

The tab displays an entry, and the sub-tab displays how it is reconciled. You can use this workspace to track how an invoice was paid (for example, if your vendor says payment has not been received).

The vendor entries can be divided into the following categories: Vendor Invoices, vendor credit memos, manual payments from a general journal, automatic payments from approval of payment selections, cash discounts, and exchange rate differences.

  • Vendor Invoices—When the entry in the tab is a vendor invoice, the sub-tab displays which payments and vendor credit memos reconciled it. The Discount, Currency and Discount, Base fields in the sub-tab display cash discounts.

  • Vendor Credit Memo —When the entry in the tab is a vendor credit memo for which Maconomy created an automatic payment entry, the sub-tab displays the payment entry. If the credit memo was not reconciled by an automatic payment entry, the sub-tab displays which vendor invoices the credit memo has reconciled. It displays which vendor credit memos or manual payments were part of the reconciliation.

  • Manual Payment Entries—When the entry in the tab is a manual payment from a general journal for which Maconomy created an automatic payment entry, the sub-tab displays the payment entry. If there is no automatic payment entry, the sub-tab displays which vendor invoices the manual payment has reconciled. The sub-tab also displays other vendor credit memos or manual payments that were part of the reconciliation.

  • Automatic Payment Entries, Cash Discounts or Exchange Rate Differences —When the entry in the tab is an automatic payment, a cash discount, or exchange rate difference, the sub-tab displays which vendor invoice the entry reconciled. It also displays other payments and vendor credit memos that were part of the reconciliation.