Frequently Asked Questions

These are some frequently asked questions in relation to Fixed Asset Groups.

• Q: Are GL accounts required when creating a group?

  A: No. The accounts are optional when creating a group in Settings. However, they become required when the group is used during a Fixed Assets Import where assets have an Initial Value. It is best practice to set the accounts when creating the group.

• Q: Can I use the same GL account for multiple groups?

  A: Yes. Multiple groups can share the same GL accounts. For example, all groups might post depreciation expense to the same operating account.

• Q: What happens if I delete a GL account that is assigned to a group?

  A: The group grid will highlight the invalid account cell in red. You will need to assign a new valid account before the group can be used for imports or new asset creation.

• Q: Can I rename a group?

  A: Yes. The group name can be changed at any time, even if assets are assigned. Only the depreciation parameters and GL accounts (with transactions) are locked.

• Q: How do I know which assets belong to a group?

  A: Navigate to Finance & Administration > Fixed assets > Fixed assets. The asset list shows the group assignment for each asset.

• Q: Can groups be created automatically?

  A: Yes. During a Fixed Assets Import, if the import file specifies a group name that does not exist, WorkBook creates the group automatically using the depreciation parameters and GL accounts from the import file.