Extract and Send Vendor Information to Corpay

Use the Corpay Integration utility in Vantagepoint to automatically extract vendor information from the Vantagepoint Firms hub, add the information to a comma-separated values (.csv) file, and download the file to send to Corpay.

The .csv file contains vendor information from the Firms hub, such as vendor name, address, email, federal ID, and so on, that Corpay needs to pay your vendors.

You download and send the .csv file to Corpay before you sign up to use their vendor payment services. The vendor information in the file helps them better assess your situation. You may need to download and send a more current file to them when you first start to use their vendor payment services.

For more information about the file, see Contents of the Vendor Extract .csv file for Corpay.

Prerequisites:

Before you extract and send vendor information to Corpay, be sure that the following settings are entered for each vendor in the Vantagepoint Firms hub that Corpay will be paying:

• In the Summary pane, set the Status field to Active
• On the Vendor tab, select the Approved for use in processing checkbox.
• In the Addresses grid on the Overview tab, select the Payment checkbox for the address in the grid that is the address to send vendor payments to.

  The payment address must have values in the following fields: Address 1, City, State/Province, and Zip/Postalcode. You may want to perform a search in the Firms hub to find vendors that have missing entries in any of these fields.

Important: The entry in the Description field for a vendor's payment address in the Addresses grid on the Overview tab in the Firms hub is included in the .csv file that you send to Corpay. The description is an important part of the key that Corpay uses to keep vendor information unique in their system. You should not make changes to this field after you send Corpay the .csv file and they set up your vendors in their system. Before you extract and send vendor information to Corpay, you may want to review the entry in the Description field for vendor payment addresses to be sure that the description is the correct one to use.

After your vendors have been initially set up in Corpay, you may need to add new vendors or change an existing vendor's payment address. For more information, see the following help topics:

• Add New Vendors After the Initial Corpay Integration Setup
• Change a Vendors Payment Address After the Initial Corpay Integration Setup

To extract vendor information from the Firms hub and send it to Corpay:

1. In the Navigation pane, select Utilities > Integrations > Corpay.
2. On the Corpay form, click Actions > Vendors Extract.
3. On the Vendors Extract Action dialog box, click Yes to create and download the .csv file.
   The .csv file is automatically downloaded and saved to your local computer.

   Important: You can view the .csv file, but do not resave it. Resaving could reformat some fields.

   Naming Convention for the .csv File

   The automatic file naming convention for the downloaded .csv file is as follows:

   • If you have only one company in Vantagepoint, the file is named: Vendors Corpay Export.csv
   • If you have multiple companies in Vantagepoint, the file is named:

     Vendors Corpay Export <Company Code for the active company you are logged in to>.csv

4. Send the original, downloaded .csv file to Corpay.