Manage Enquiry Contacts
When you create an enquiry for a prospective project, you can plan ahead and add both internal and external people who you think will work on the project.
Only contacts that you add to an enquiry can view the enquiry and all related information, such as documents and emails. For each contact that you add to an enquiry, you can assign them a specific project role.
- Related Topics:
- Add an Internal Contact to an Enquiry
You add internal contacts from your organization to an enquiry for anyone that will work on the project. - Copy Internal Contacts to an Enquiry
To save time, you can copy internal contacts from another entity record to a project enquiry. For example, you can copy contacts assigned to a similar enquiry or project. - Add an External Contact to an Enquiry
You can add contacts from an external organization to an enquiry, such as contractors and subcontractors. - Invite External Contacts to Participate on an Enquiry
You can invite external contacts from other organizations, such as contractors and architects, to participate on an enquiry. External contacts receive an invitation by email with their login details. External users can only access enquiries they are invited to collaborate on. When they access an enquiry, they can view basic enquiry information, download documents, add markup, and upload their own files. - Copy External Contacts to an Enquiry
To save time, you can copy external contacts from an external organization that is already linked to an enquiry. - Edit a Contact on an Enquiry
You edit a contact to update their role details on an enquiry, such as whether they are a key or active contact, and what roles they have. - Remove a Contact from an Enquiry
You can remove a contact from an enquiry if the contact is no longer assigned to it. When you remove a contact, the contact can no longer access the enquiry record, or any information associated with it. - Remove External Users from an Enquiry
You can remove one or more external contacts that have been invited to participate on an enquiry. When you remove an external user, it revokes their access to the enquiry, but it does not remove them as a listed contact.
Parent Topic: How to...