APPROVE ENGINEERING CHANGE NOTICES

Use this screen to identify Engineering Change Notice (ECN) requiring approval, screen them, and approve or reject them. You can load ECNs into this screen using only the Find or Query functions. You can load only those ECNs that you are eligible to approve.

Approvers who have been given authority on the Manage Engineering Change Approval Processes screen can also modify certain ECN data. If the Allow ECN Changes check box has been selected for you on the Manage Engineering Change Approval Titles screen, you can modify data only in the header of the main screen, and in the ECN Detail, Customer Information, ECN Notes, ECN Standard Text, and User-Defined Info subtasks. If the Allow ECN Configuration Changes check box has been selected for you on the Manage Engineering Change Approval Titles screen, you can modify data only in the Parts Impacted table window and the ECN Documents, Part Documents, Routings, MBOM Components, and MBOM Assembly subtasks.

Because ECN information is generally critical to the quality of an organization's product line, be sure to review all procedures and modifications carefully before implementing them.

You cannot use ECNs to create new provisional parts or maintain existing provisional parts. You cannot enter Provisional Parts in the Original Part and Change-To Part fields in the main screen. Therefore, if you would like to modify an existing provisional part, you must convert it to a standard part (on the Convert Provisional Part to Standard Part screen in Costpoint Product Definition) before calling it out in an ECN. However, you can use provisional parts within an Engineering BOM function for a standard part in an ECN.

Use this screen to approve ECNs. You cannot use it to create new ECNs or modify ECNs that have already been fully approved.

When an existing ECN's Status is P - Pending, I - In-Approval, A - Approved, or D - Documents Updated, and the Provide Warning for Parts and Documents with Open ECNs check box is selected in the Configure Engineering Change Notice Settings screen, the system displays a warning message wherever the original part is used. The warning message displays the ECN ID and status code for each instance where the part exists.

This screen contains the following tabs:

• Basic Info — Use the fields on this tab to provide basic information about the ECN, including ECN type, class, and status.

• Details — Use this tab to enter additional information about the ECN.

• Customer Information — Use this tab to enter customer information related to this ECN.

• Customer Notes — Use this tab which allows you to maintain any related notes for this ECN.

Location

Identification

Use the fields in this group box to enter basic information about the ECN, including ECN type, class, and status.

ECN ID

This field displays the ID of the ECN being approved.

Description

This field displays a description of the ECN being approved.

Table Window

Use this table to provide basic information about parts that are involved in this ECN.

Line

This is an automatically numbered field.

Action Code

From the drop-down list,select a code for the action the ECN will perform: to either add a new part, modify an existing part, replace an existing part with another part, create a new revision of an existing part, or make an existing part obsolete. Valid options are:

• Add

• Change

• Replace

• New Revision

• Obsolete

If you select Obsolete, the default value for Original Part Status will be Obsolete. If you modify the Action Code to New Revision after saving the record, you must re-enter the Original Part and tab out of the column in order to have the Change-To Part default with the new revision. If the Action Code is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and Original Part Rev).

Original Part

Enter, or click to select, the existing part ID to be affected by the ECN. This must contain a valid part ID from the Manage Parts screen in Costpoint Product Definition. If the Action Code is Add, you should leave this field blank. If the Action Code is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.

Original Part Rev

Enter, or click to select, the part revision to be affected by the ECN. This field must contain a valid part revision from the Manage Parts screen. You should leave this field blank when the Action Code is Add.

Original Part Description

This field displays the description of the part.

Original Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the original assembly part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the original part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part:

• Unrestricted — The part is not subject to data security restrictions.

• Restricted — The part is subject to data security restrictions and you are authorized to access detailed part information.

• ***UNAUTHORIZED*** — The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.

Original Part Status

From the drop-down list, select the status that the original part will be assigned by the ECN. Valid options are:

• Estimating

• Obsolete

• Pre-Release

• Released

• Phase-Out

This field defaults with the original part's part status from the Manage Parts screen in Costpoint Product Definition.

Original Part Active

Select this check box to define whether this part is active.

Original CAGE

This field displays the Commercial and Government Entity (CAGE) ID for the original part.

Change-To Part

Enter, or click to select, the part ID for the original part this ECN will add to or replace. If you selected an Action Code of New Revision, the default value will be the original part ID. This field is required if the Action Code is Add, Replace, or New Revision. You must leave it blank if the Action Code is Change, Delete, or Obsolete. If the Action Code is Replace or New Revision, the Change-To Part (and Change-To Rev) must be different from the Original Part (and Original Part Rev). You cannot enter provisional part IDs in this field.

Change-To Rev

Enter, or click to select, the part revision for the original part the ECN will add to or replace. This field must have a valid part revision from the Manage Parts screen. If you selected an Action Code is New Revision, the default value will be the next revision letter/number. You must leave this field blank if the Action Code is Change, Delete, or Obsolete.

Change-To Part Description

Enter a description for the part to be added by the ECN. If the Action Code is New Revision, the default will be the original part description. This field is required if the Action Code is Add, Replace or New Revision. You must leave this field blank if the Action Code is Change, Delete, or Obsolete.

Change Part Security

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the replacement part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).

If enabled, this field displays one of the following values to indicate whether the replacement part is subject to part data security restrictions and whether you have the necessary authorization to access information for that part:

• Unrestricted — The part is not subject to data security restrictions.

• Restricted — The part is subject to data security restrictions and you are authorized to access detailed part information.

• ***UNAUTHORIZED*** — The part is subject to data security restrictions and you are not authorized to access or view part information. This value is displayed in red background color.

Change-To Status

From the drop-down list, select the status code that the ECN will assign to the change-to part. Valid options are:

• Estimating

• Obsolete

• Pre-Release

• Released

• Phase-Out

If the Action Code is Add, Replace or New Revision, the default value will be Released; however, this field will default to the Part Status drop-down lists in the MBOM Components, MBOM Chng Assy, EBOM Components, and EBOM Chng Assy subtasks when you save the record with one of these three action codes.

Change-To MBOM Status

From the drop-down list, select the MBOM status that the ECN will assign to the change-to part. Valid options are:

• Released

• Partially Released

• Unreleased

If the Action Code is Add or Replace and the change-to part is an MBOM assembly, the change-to part's MBOM status will default in this field but can be modified. If the Action Code is New Revision and the original part is an MBOM assembly, the original part's MBOM status will default in this field but can be modified. When you add a new line, this field is blank if the part is not an MBOM assembly, or if no component lines exist in the MBOM Components subtask. The value in the MBOM Status drop-down list in the MBOM Components subtask also defaults into this field when you save the record, depending on the action code.

Change-To EBOM Status

From the drop-down list, select the EBOM status that the ECN will assign to the change-to part. Valid options are:

• Released

• Unreleased

If the Action Code is Add or Replace and the change-to part is an EBOM assembly, the change-to part's EBOM status will default in this field but can be modified. If the Action Code is New Revision and the original part is an EBOM assembly, the original part's EBOM status will default in this field but can be modified. When you add a new line, this field is blank if the part is not an EBOM assembly, or if no component lines exist in the EBOM Components subtask. The value in the EBOM Status drop-down list in the EBOM Components subtask also defaults into this field when you save the record, depending on the action code. You cannot select Released in this field if there are provisional component parts in the EBOM Components subtask.

Change-To CAGE

Enter, or click to select, the CAGE code for the part to be added by the ECN. If the Action Code is Add, Replace, or New Revision, the default is the original part's CAGE ID.

Make/Buy

From the drop-down list, select whether part is normally purchased or manufactured. Valid options are:

• Buy — Select this option if the part is normally purchased.

• Make — Select this option if the part is normally manufactured.

If the Action Code is Add, Replace, or New Revision, the default is the original part's make/buy code.

Copy Original Part Info

Select this check box to copy all part information from the original part to the new change-to part. You can modify this option when the Action Code is Replace or New Revision.

Replace In All BOMs

Select this checkbox to replace the original part with the change-to part wherever it is found as a component in a BOM. You can modify this check box when the Action Code is Replace or New Revision.

Effective Date

Enter, or click to select, the date on which the proposed part modifications are to become effective. When you add a new line, this field defaults with the Suggested Effective Date from the Details tab.

Roll Parent Revisions

Enter Y (Yes) to increase the revision of all assembly parts that have the original part as a component. This option is currently available only if you did not select the Allow Multiple Revisions check box on the Configure Product Definition Settings screen.

Material Disposition

From the drop-down, select a code to indicate the disposition of the existing inventory for the affected parts. Valid options are:

• Scrap

• Rework

• Reinspect

• No Change

• Update Rev

Subtasks

• Table Information

  Changes to this screen update the following tables:

  • ECN_DOCUMENT

  • ECN_EBOM_ASY

  • ECN_EBOM_COMP

  • ECN_IMPACT_GRP

  • ECN_IMPL_NOTES

  • ECN_MBOM_ASY

  • ECN_MBOM_REF

  • ECN_MBOM_COMP

  • ECN_MBOM_REF

  • ECN_NOTES

  • ECN_PART_DOCUMENT

  • ECN_PART_ROUTING

  • ECN_PART

  • ECN_PROJ

  • PROJ

  • ECN_TECH_NOTES

  • ECN_TEXT

  • ECN

  • ECN_APPRVL