Use this screen to see all the ledger information without printing. It contains information from summary balance tables for the account and organization, and additional detail information. The initial screen starts with summary information that can be selected for any fiscal year. If you need information on a specific account, or on a group of accounts or organizations, use Subquery to specify a range of selection criteria. Once the initial screen is populated with the desired year, accounts, and organizations, you can "drill down" into more detailed information. If you want the full detail without "drilling down" into more and more detail, you can go straight to the transactions that make up the summary balances.
Use this screen whenever you need to review summary information for a given account/org combination. Information is available in this screen only after you have posted transactions to the various journals. Information entered but not yet posted is not available in the general ledger.
If you want to narrow the rows shown in the table window to a specific fiscal year, select that fiscal year before executing the inquiry. If you do not select a fiscal year, all fiscal years that have general ledger activity will be shown. If you are interested in a range of fiscal years, use Subquery to select the desired range.
If you want to limit the rows shown in the table window to a specific account, enter that account before executing the inquiry. (You can also use Lookup to find the appropriate account number.) If you are interested in a range of accounts, use the Subquery function to select the desired accounts. If you do not enter an account or use Subquery, all accounts will be shown.
If you want to limit the rows that will display in the table window to a specific organization, enter that organization in this field before executing the inquiry. (You can also use Lookup to find the appropriate organization number.) If you are interested in a range of organizations, use the Subquery function to select the desired range. If you do not enter an organization or use Subquery, all organizations will be shown.
Summary level period amounts are displayed, as well as year-to-date account balances. Detailed information is available at the posting detail and the transaction detail level. To inquire at a more detailed level, highlight the line for which you want additional information. Select the appropriate pushbutton to expand the inquiry accordingly. You can also double-click on a specific line to go straight to the Period Detail subtask. Note that all subtask information is related to a specific fiscal year, account, and organization from the table window. The order and size of the table window columns can be saved under the Options menu, if your user rights are configured to allow this.
Use this pushbutton to go to the Period Detail subtask for the selected account and organization. From there you can "drill down" into posting and transaction information. See the documentation for the Period Detail subtask for more information.
Select this pushbutton to go to the Transactions subtask for the selected account and organization for the selected fiscal year. See the documentation for the Transactions subtask for more information. If you want to narrow down your search of transactions to a specific posting and period, use the Period pushbutton instead to "drill down" into posting information.
Select this pushbutton to open the Labor Detail subtask for the selected account and organization. It is not available if labor suppression is turned on in System Administration. See the documentation for the Labor Detail subtask for more information.
The total YTD balance for a specific account or all accounts is displayed here.