VOUCHERS

Use this non-editable subtask to view summary information for the vouchers paid by a particular check. If the check was not paid against a voucher (a voided check, for instance), the Vouchers subtask remains available, but the Voucher Detail, Form View, and PO Detail subtasks will be inactive.

In the Check History Inquiry table window, highlight the line for which you want to view voucher information, and select the Vouchers pushbutton.

Check

Number

This field displays the check number from the main screen.

Date

This field displays the check date from the main screen.

Amount

This field displays the check amount from the main screen.

Fiscal Year

This field displays the fiscal year from the main screen.

Pay Curr

This field displays the pay currency code for this check number from the main screen.

Pay Vendor

This field displays the pay vendor's ID, 25-character name, and location.

Address Code

This field displays the address code from the main screen.

Table Window

The table window contains several fields that display information you entered in the Enter A/P Vouchers and Enter PO Vouchers screens. The table window of the Vouchers subtask is almost identical to the Vouchers subtask accessed through Checks Disbursed subtask in the Vendor History Inquiry screen, as well.

Voucher Number

This field displays the unique identifier that was assigned to this voucher in the Enter A/P Vouchers or Enter PO Vouchers screens.

Voucher Type

This field displays the type of voucher, either A/P or PO.

Invoice Number

This field displays the number your supplier assigned to the invoice. Because this field is optional in the Entering A/P Vouchers screen, not every voucher number may have an invoice number.

Invoice Date

This field displays the date that defaulted or was entered in the Enter A/P Vouchers screen.

Due Date

This field displays the date that defaulted (based on vendor terms) or was entered in the Enter A/P Vouchers screen.

Anticipated Pay Date

This field displays the date that defaulted (based on the vendor terms and due date) or was entered in the Enter A/P Vouchers screen.

Trans Currency

This field displays the transactional currency code for this voucher number.

Cost Amount

This field displays the cost amount of the invoice, including taxes, but not recognizing any discount for early payment.

Net Due

This field displays the amount that remains on the voucher, after the amount paid is subtracted from the amount due.

Amount Paid

This field displays the amount already paid on the voucher.

Entry User

This field displays the ID of the last user to change this voucher before posting.

Discount Amount

This field displays the amount that defaulted via a discount percentage and discount date in the Enter A/P Vouchers screen.

Discount Date

This field displays the last payment date that will allow an early payment discount. This field is calculated via vendor criteria, but may be subject to override in the Enter A/P Vouchers screen.

Discount Taken

This field displays the amount of the discount that was actually taken on the voucher.

Vendor

This field displays the payee's vendor ID.

Vendor Name

This field displays the payee's vendor name.

Vendor Location

This field displays the payee's location.

PO Number

This field displays the PO number, if any, that relates to this voucher.

PO Release Number

This field displays the PO release number, if any, that relates to this voucher.

Subcontractor Payment Code

This field displays the subcontractor status of the payee. "N" (No) is displayed if the vendor is not a subcontractor, "Y" (Yes) if the vendor is a subcontractor.

Invoice Pd of Perf

If this item has a period of performance date because it has subcontractor status, the ending period of performance date will display here. For more information on Costpoint's subcontractor feature, see Special Topic SA-5, "Organizational Security," and the function documentation for org security in System Administration.

Pay When Paid

If this item has been linked to an A/R bill for Pay When Paid status, "Y" (Yes) will display in this column. If there is no Pay When Paid status, "N" (No) will display.

Voucher Notes

This field displays any notes that were entered on the voucher line.

Document Location

This field displays the document location.

Print Note

This field displays any notes that were entered with the PO voucher's header information.

FY Posted

This field displays the fiscal year to which the voucher was posted.

Pd Posted

This field displays the period to which the voucher was posted.

Subpd Posted

This field displays the subperiod to which the voucher was posted.

Post Seq No

This field displays the sequence number of the posted voucher.

Voucher Detail

Select this pushbutton to open the Voucher Detail (AP) or Voucher Detail (PO) subtask.

Form View

Select this pushbutton to open the Form View subtask.

PO Detail

Use this pushbutton to open the PO Detail subtask.

Launch

Use this pushbutton to launch the appropriate application (Word, Excel, etc.) that will open the file.