Changing a chart of accounts
Multi-company only. The Intercompany Due From, Due To, and Other Income accounts appear at the bottom of the chart. You can change the descriptions, IDs, account groups, and order of these accounts, if needed.
- From the Company
menu, click Financials >
Chart of Accounts.
- View accounts in the list window differently, if needed.
- Click
the account you want to change, and click Edit.
- Change
the description and account number for the account, as needed.
- To change
the account typeThe financial category where an account appears in your financial reports. Examples of account types are Current Asset, Current Liability, Expense, and Income. , click and select the category where you want the
account to appear on financial reports.
Note:
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The retained earnings account you specified in the Company >
Preferences > Balance Sheet Accounts tab > Retained Earnings field
must have an account type of Retained Earnings for your financial reports
to print correctly.
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- To change the account group,
click .
- When
the Allow journal entries check
box is selected, journal entries are allowed for the account. If you do
not want to allow journal entries for accounts such as Cash, Receivables,
or Payables, clear it.
- The
Normal debit balance check box
affects:
- Whether
the debit or credit column is active when you make entries for your beginning
trial balance
- How amounts
print for reporting
It is automatically selected if you select
an account type that normally has a debit balance. Otherwise, it is automatically
cleared. Select or clear the check box, if necessary.
- The
DPE and Overhead
check boxes appear on Expense or Other Income accounts if the DPE/overhead
distribution method is based on direct labor costs or hours.
Ajera uses these check boxes to determine
which accounts to use to calculate DPE and overhead markup percents for
project reports. They do not affect financial reports.
Select the appropriate check box.
- unavailable in ajeraCore unless you have the Departments add-on - Click
the Allocations tab for an Expense
or Other Income account and make changes, if needed.
Change the distribution percentages
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Delete the percentages and type in new percentages.
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Select different departments
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Click
in the Department field.
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Delete allocations from an allocated account
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Select the allocations and click
Delete.
Note: |
If the account appears on a recurring
vendor invoice or a recurring
journal entry, a message reminds you to review the entries in Company
> Recurring Vendor Invoices or in Company > Recurring Journal Entries
to determine where the account is used, and to adjust as needed. |
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Add allocations to an unallocated account
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Enter the departments and percentages. The
distributions in an allocated account must total 100%.
If the account that already appears on a recurring
vendor invoice or a recurring journal entry, a message confirms that you
want to use allocations on the invoice or entry.
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-
Click the Attachments
tab, and change the attachment information,
as needed.
- Click the Notes tab to change any notes for
the account.
- Click
Save.
- Click
Close.
See also
Setting
up a chart of accounts
Deleting
a chart of accounts
Inactivating a chart
of accounts
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