Setting up a chart of accounts
About the chart of accounts
Multi-company only. The Intercompany Due From, Due To, and Other Income accounts appear at the bottom of the chart. You can enter descriptions, IDs, or account groups for these accounts; the other fields are unavailable.
- From the Company
menu, click Financials >
Chart of Accounts.
- Place the cursor one row above where you want the new account.
Do not sort the list before setting up a new account. If you do, the account may not appear under the current row until you close and reopen the account list.
the New button.
- Leave the status as
Active so the account is available for use.
a description and account ID (number) for the account.
the account typeThe financial category where an account appears in your financial reports. Examples of account types are Current Asset, Current Liability, Expense, and Income.,
select the category where you want the account to appear on financial
The account you selected in the Company >
Preferences > Balance Sheet Accounts tab > Retained Earnings field
must have an account type of Retained Earnings for your financial reports
to print correctly.
an account group. An account group subtotals or summarizes information for a group of accounts on your reports.
- To allow journal entries or vendor invoice distributions, leave
the Allow journal entries check
To ensure accounts
such as cash, receivables, and payables remain in balance
with their ledgers, clear the check box to disallow journal entries.
Normal debit balance check box
the debit or credit column is active when you make entries for your beginning
amounts print for reporting
Ajera automatically selects this check box for account types that normally have debit balances. Select or clear this check box, as needed.
DPE and Overhead
check boxes appear only for Expense or Other Income accounts if the DPE/overhead distribution method is
based on direct labor costs or hours.
Ajera uses these check boxes to determine
which accounts to use to calculate DPE and overhead markup percents for
project reports. They do not affect financial reports.
Select the appropriate check box.
- unavailable in ajeraCore unless you have the Departments add-on - Click
the Allocations tab for an Expense
or Other Income account, if needed. Select departments and specify the
percent of overhead expenses to distribute to each department; the distributions
in an allocated
account must total 100%.
Click the Attachments
tab and add attachments, by linking to related files. A linked file must be in a shared location for other
people to open it (for example, on a shared network or a website).
- Click the Notes tab, and type any notes for the
Save. The account appears in a row below the cursor. To move it, click the row and click or .
a chart of accounts
preferences default accounts