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Contents of the Print Personnel Action Analysis Report Screen

Use the fields and options to configure the Print Personnel Action Analysis Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the selection ranges to enter Affirmative Action, Analysis Date, and Personnel Action information that you would like to have appear on this report.

Affirmative Action Plan

Field Description
Option

This field displays One which means that you can enter only one affirmative action plan for the report.

Start

Enter, or click to select, the affirmative action plan for which you want to print this report.

Note: After you enter the affirmative action plan in this field, the Start and End fields of Analysis Date display the Coverage Start Date and Coverage End Date of the plan. You can change these default dates, but the Start and End date range must be within the plan's coverage dates.

Analysis Date

Field Description
Option

This field displays Range which means that you can specify start and end dates for the report.

Start

Enter, or click to select, the start date for the report. This date must be within the plan's coverage dates.

Date

Enter, or click to select, the end date for the report. This date must be within the plan's coverage dates.

Personnel Action(s)

Field Description
Option

From the drop-down list, select the range option of personnel action codes to include on the report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

If you did not select the Non-Contiguous Range check box, the default for this field is All.

Start

Enter, or click to select, the starting personnel action code. If you selected All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending personnel action code. If you selected All, One, or To End in the Option field, this field is inactive.

Non-Contiguous Range

Select this check box to create a non-contiguous list of employees for processing in the Personnel Action Non-Contiguous Ranges subtask. This check box is not available if you select Negative Personnel Actions in the Personnel Action Types group box.

Coverage Dates

Field Description
Coverage Start Date

After you enter the Affirmative Action Plan, this field displays the start date of the selected affirmative action plan.

Coverage End Date

After you enter the Affirmative Action Plan, this field displays the end date of the selected affirmative action plan.

Options

Personnel Action Types

Use this group box to select the personnel type codes to include in the report. You can assign the personnel type code on the Manage Personnel Actions screen.

Field Description
All

Select this option to include all personnel actions.

Positive Personnel Actions

Select this option to include only positive personnel actions.

Negative Personnel Actions

Select this option to include only negative personnel actions.

Print Employee Detail

Select this check box to include employee details on the report. The report will include the employee IDs and names that were included in the report summaries.

Sort By

Field Description
1st Sort

From the drop-down list, select the primary sort option for the report. The sort options in this group box apply only if you selected the Print Employee Detail check box. These options apply only to the Employee Detail section of the report. Valid options are:

  • Employee ID: Select this option to sort the employee detail section of the report by employee ID. If you select this option, the None option is the default secondary sort, and the Employee ID and Employee Name secondary sort options are disabled.
  • Employee Name: Select this option to sort the employee detail section of the report by employee name. If you select this option, the None option is the default secondary sort, and the Employee ID and Employee Name secondary sort options are disabled.
  • Gender: Select this option to sort the employee detail section of the report by the employee's gender. You can perform the secondary sort by Employee ID or Employee Name.
  • Race: Select this option to sort the employee detail section of the report by the employee's race. You can perform the secondary sort by Employee ID or Employee Name.
  • Functional Job Title: Select this option to sort the employee detail section of the report by the employee's functional job title. You can perform the secondary sort by Employee ID or Employee Name.
  • Personnel Action: Select this option to sort the employee detail section of the report by the employee's personnel action. You can perform the secondary sort by Employee ID or Employee Name.
2nd Sort

From the drop-down list, select the secondary sort option for the report.

  • Employee ID: Select this option to sort the report by Employee ID in addition to the primary sort option. This option is enabled if you selected the Race, Gender, Functional Job Title, or Personnel Action option as the primary sort option.
  • Employee Name: Select this option to sort the report by Employee Name in addition to the primary sort option. This option is enabled if you selected the Race, Gender, Functional Job Title, or Personnel Action option as the primary sort option.
  • None: Select this option, when available, to print the report using the primary sort option only.

    Subtask

Subtask

Subtask Description
Personnel Action Non-Contiguous Ranges Select this link to open the Personnel Action Non-Contiguous Ranges subtask.