Contents of the Print Employee Roster Screen

Use the fields and options to configure the Print Employee Roster screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to select the Affirmative Action Plan and effectivity date for the report.

Affirmative Action Plan

Field	Description
Option	This field displays One which means you can only specify one Affirmative Action Plan.
Start	Enter, or click to select, the affirmative action plan for which you wish to print this report. This is a required field.

Effective Date

Field	Description
Option	This field displays One which means you can only specify one effectivity date.
Start	Enter, or click to select, the effective date of this report. This field displays the Coverage Start Date of the plan , but you can change the date. The report will include employees whose termination date is later than this date and whose hire date is earlier than, or the same as, this date.

Coverage Dates

Field	Description
Start Date	After you enter the Affirmative Action Plan code, this field displays the assigned start date of the selected affirmative action plan. The date format is "MM/DD/YYYY."
End Date	After you enter the Affirmative Action Plan code, this field displays the assigned ending date of the selected affirmative action plan. The date format is "MM/DD/YYYY."

Sort By

Use this group box to sort the data in the report by a specific column. You can specify a primary and a secondary sort order.

1st Sort

From the drop-down list, select the primary sort order of the report. Valid options are:

• Employee ID: Select this option to sort the report by employee ID. If you select this option, the None option will be the default secondary sort, and the Employee ID and Employee Name secondary sort options are disabled.
• Employee Name: Select this option to sort the report by employee name. If you select this option, the None option is the default secondary sort, and the Employee ID and Employee Name secondary sort options is disabled.
• Home Organization: Select this option to sort the report by employees' home organization. If you select this option, the Employee ID secondary sort option defaults, but you can choose the Employee Name secondary sort option.
• Labor Location: Select this option to sort the report by labor location code. If you select this option, the Employee ID secondary sort option defaults, but you can choose the Employee Name secondary sort option.
• Functional Job Title: Select this option to sort the report by the functional job title that is linked to the employee's detail job title. If you select this option, the Employee ID secondary sort option defaults, but you can choose the Employee Name secondary sort option.
• Job Category / EEO Code: Select this option to sort the report by the employee's Job Category/EEO Code. If the Affirmative Action Plan's Job Grouping Method is Job Categories (on the Manage Affirmative Action Plans screen) Costpoint sorts the report by Job Category .

Similarly, if the Affirmative Action Plan's Job Grouping Method is EEO Codes (on the Manage Affirmative Action Plans screen), Costpoint sorts the report by EEO Code .

If you select this option, the None option is the default secondary sort, but you can select either the Employee ID or Employee Name secondary sort options.

2nd Sort

from the drop-down list, select the secondary sort order of the report. This is enabled if you select the Home Organization, Labor Location Functional Job Title , or Job Category/EEO Code option in the 1st Sort drop-down list.

• Employee ID: Select this option to sort the report by employee ID in addition to the primary sort criteria.
• Employee Name: Select this option to sort the report by employee name in addition to the primary sort criteria.
• None: Select this option, when available, to print the report using only the primary sort criteria.