New Business Budgets

Column Headings

Description

Create Budget

At the WBS level you wish to create the budget, select this check box then use the subtasks link to enter budget details, such as Revenue Setup, Hours for resources, Amounts and Staff Escalation.

Modify Budget

Select this check box to modify the working version of new business budget.

Commit Budget

Select this check box to commit the Working version of the new business budget.

New Business Budget ID

This is a required field. Enter the New Business Budget ID or click to query or sort your search.

Description

This column displays the detailed description of the new business budget.

Version

This column displays the version of the new business budget.

Work Type

This column displays the work type of the new business budgets. For new records, use the drop-down menu and select from the following work types:

• Add On

• New Work

• New Business

Status

This column displays the status of the budget such as Working or Completed.

Level

This displays the work breakdown structure level of the current row.

Shared

Select this check box to share the budget.

Source Budget Type

Choose the source that you want to use for the budget, or choose Blank to create the budget from scratch. If you create it from scratch, there are no other required fields to complete in the New Business Budget Status table, and you can begin entering budget details by selecting any of the subtasks

To create the budget from an existing source, choose one of the following options:

• Project Budget - Select this option to create it from a project budget.

• Project EAC - Select this option to create it from a project EAC.

• New Business- Select this option to create it from another new business budget.

Source Budget ID

If you are creating the budget from another source, enter the ID for the source budget or click to look it up and select it.

Budget IDs that were migrated from the older Proposal Budgeting module are available to you here, when you select New Business as the source budget.

Source Version No

This column displays the source version number.

Source Work Type

This column displays the source work type of the selected source budget.

Owner

This column displays the owner of the new business budget.

Start Date

This column displays the start date of the budget if starting the budget from scratch, or edit if copying from a Source Budget.

End Date

This column displays the end date of the budget if starting the budget from scratch, or edit if copying from a Source Budget.

Periods

This column automatically displays the periods of the budget.

Weeks

This column automatically displays the weeks of the budget.

Probability

This column displays the probability of the budget which you can add or edit.

Escalation

This column displays the escalation details of the project budget which you can add or edit.

Org ID

This column displays the Org ID of the budget. Choose from the drop-down menu of Orgs.

Account Group

This column displays the account group of the budget. Choose from the drop-down menu of Project Account Groups.

Burden Template

The Burden Template column is only enabled for budgets that have a status of Working. Click to select the burden template that you want to use to calculate burden for this New Business budget.

The Default Template is based on the standard Costpoint pool setup. When you select a burden template that is not the Default one, Planning overrides all standard Costpoint pool setup for the fiscal years included in the template. Exceptions to this include the following:

• If the template does not include all the existing fiscal years in the budget’s period of performance, Planning uses the Costpoint pool setup for the missing fiscal year(s), even if the Costpoint pool for that year is not set up in its entirety.

• If the template does not include future fiscal years, nor do they exist within Costpoint’s pool setup, Planning uses the latest setup from the prior fiscal year, either from the Burden Template or from Costpoint’s pool setup, respectively.

For example, assume that the period of performance (POP) for the New Business budget is 1/1/2018 – 12/31/2022 and that the Costpoint Pool setup extends through 2021. The following scenarios and results illustrate the differences noted in the bullets above.

Scenario 1: You choose the Default template

If you select the Default Template, the Costpoint Pool setup applies for all fiscal years.

Scenario 2: The Burden Template is completed for 2019 through 2020

In this scenario, Planning does the following for each fiscal year (FY) of the POP:  

• FY 2018 – Uses Costpoint Pool Setup (Default Template)

• FY 2019 – Uses burden template

• FY 2020 – Uses burden template

• FY 2021 – Uses Costpoint Pool Setup (Default Template)

• FY 2022 – Uses Costpoint Pool Setup because it was last used with setup.

Scenario 3: The Burden Template is completed for 2020 and 2021

In this scenario, Planning does the following for each fiscal year (FY) of the POP:

• FY 2018 – Uses Costpoint Pool Setup (Default Template)

• FY 2019 – Uses Costpoint Pool Setup (Default Template)

• FY 2020 – Uses burden template

• FY 2021 – Uses burden template

• FY 2022 – Uses burden template because it was last used with setup.

Burden templates are created and managed from Planning » New Business Budgeting » Controls and Utilities » Manage Burden Templates.

Note

This column displays any note or comment about the project budget.

Modified By

This column displays the name of the user who modified the budget.

Modified Date

This column displays the date when the budget was last updated.

Created Date

This column displays the date when the budget was created.